Studio Project Manager

Role Charter & Job Profile

ICONIC21 is looking for a Studio Project Manager to lead the end-to-end delivery of new physical live studios - from construction and fit-out coordination to technical installation and production launch.

Executive Summary

• Updated project documentation
• Status communication
• Completed action items
• Activities delivered according to plan
• Stakeholders aligned
• Risks identified and escalated early
• Maintain recurring governance meetings:Project Kick-off
• Weekly Project Status Meeting
• Executive Steering Review
• Vendor Coordination Meeting
• Installation Readiness Review
• Daily Stand-up during installation
• Lessons Learned Workshop

Escalation Framework

• Escalate immediately when:Critical milestone is at risk
• Budget variance exceeds approved threshold
• Supplier delivery impacts timeline
• Technical dependency blocks delivery
• Regulatory or compliance issue threatens launch
• Every escalation should include: issue, business impact, options, recommendation and requested decision.

Required Project Artefacts

• Project Charter
• Master Project Plan
• Budget Tracker
• Change Log
• Weekly Status Report
• Installation Checklist
• Project Closure Report
• Lessons Learned Report

Documentation Standards

• A successful Studio Delivery Manager:
• Delivers projects according to approved milestones.
• Maintains predictable communication.
• Keeps documentation complete and current.
• Identifies risks before they become issues.
• Coordinates departments without direct authority.
• Achieves smooth production launches.
• Completes formal project closure for every project.

Required Competencies

• Delivery Management
• Advanced Project Planning
• Stakeholder Management
• Budget & Cost Control
• Vendor Management
• Negotiation
• Risk Management
• Change Management
• Communication
• Leadership without authority
• Analytical Thinking
• Continuous Improvement

We offer:

• Challenging and exciting tasks, and all the needed tools to achieve them.
• 21 days of vacation, 5 flexible days for your needs, 15 paid sick days.
• National holidays according to the official calendar.
• Individual benefit limit to support your health and wellness needs.
• Annual bonus based on company and individual performance results