Operations Coordinator

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.

The Operations Coordinator supports day-to-day manufacturing operations by providing ownership and coordination of workforce planning, timekeeping, scheduling, and operational workforce administration. This role serves as a key link between Operations, Human Resources, and Payroll to ensure staffing plans are accurate, employee time is properly maintained, and leaders have clear visibility to workforce needs.

The Operations Coordinator helps bring greater discipline and consistency to how the operation manages staffing, schedules, timecards, overtime, attendance, and workforce data.

Key Responsibilities:

• Own the daily administration and review of employee timecards, ensuring hours, punches, schedules, overtime, and exceptions are accurate and addressed in a timely manner.
• Partner with frontline leaders to resolve missing punches, timecard discrepancies, schedule changes, and other timekeeping issues prior to payroll deadlines.
• Coordinate weekly and daily workforce planning based on production requirements, available headcount, vacancies, absenteeism, training requirements, and employee availability.
• Maintain visibility to staffing by department, shift, and skill or capability to identify workforce gaps before they impact operations.
• Partner with Operations leadership to develop staffing plans that align labor resources with production demand.
• Track and report workforce metrics, including headcount, vacancies, absenteeism, attendance, overtime, staffing levels, and schedule adherence.
• Support overtime planning and allocation to ensure appropriate coverage while helping Operations manage labor costs.
• Coordinate employee schedules, shift assignments, transfers, and other workforce movements in partnership with Operations and Human Resources.
• Maintain accurate workforce rosters and staffing information.
• Identify recurring workforce or timekeeping issues and work with leaders to improve processes and accountability.
• Provide Operations leadership with regular workforce reporting and highlight areas requiring action.
• Serve as the primary operational point of coordination between Operations, Human Resources, and Payroll for workforce administration and timekeeping.
• Support continuous improvement initiatives related to workforce utilization, scheduling, labor planning, and administrative processes.

Qualifications:

• 2-4 years of experience in operations coordination, manufacturing administration, workforce planning, scheduling, payroll or timekeeping, or a related field.
• Experience working in a manufacturing or operations environment is strongly preferred.
• Experience with timekeeping or workforce management systems such as UKG/Kronos, ADP, Workday, or similar platforms.
• Strong attention to detail with the ability to manage multiple deadlines.
• Ability to work effectively with frontline supervisors, employees, Human Resources, Payroll, and Operations leadership.
• Strong organizational, problem-solving, and follow-through skills.

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

Total Rewards

Benefits Package

Our comprehensive U.S. benefit offerings include: Health benefits, 401(k) retirement savings program with company match, PTO, and more. More information on our benefits and rewards can be found on our career page: https://www.idexcorp.com/careers/our-benefits-and-rewards/

IDEX is an Equal Opportunity Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws.

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at [email protected] for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.