Receptionist

Job Responsibilities

• Greets visitors and notifies appropriate staff members; Provides directions to visitors to offices within facilities or to other Inova Health System facilities as needed.
• Answers department telephones promptly while taking complete and accurate messages.
• Responds to routine inquiries or refers visitors/callers to the appropriate staff members.
• Maintains schedule for one or more conference rooms; Occasionally maintains menus and places food orders for meetings.
• Distributes standard materials to visitors by mail or fax including applications, forms, brochures and/or other information about the department or organization; Receives, sorts and distributes mail, faxes and packages.
• Prepares mailing labels and forms for overnight and delivery services; Periodically maintains mailing lists and logs.
• Collates materials, prepares packets and processes large mailings as directed by department administrative staff.
• Orders office supplies including supplies for copier and fax machines.
• May perform additional duties as assigned.

Additional Requirements

Certification - Only for the Fitness Center receptionist: CPR or BLS within 6 months of hire. All others: not required. Licensure - None RequiredExperience - Customer Service Relevant office or customer service experienceEducation - High School diploma or equivalent