HR Admin. & Recruiting Coordinator

Summary of Purpose:

The HR Coordinator reports to the manager of HR Services. This person coordinates, oversees, and performs a wide variety of administrative support activities for the HR Services department.

Essential Functions

• Schedules and coordinates phone, virtual, and on site interviews
• Provides administrative support to HR department and team members, such as meeting logistics, filing, mail management, records storage, etc.

• Maintains, updates, and distributes new and exiting employee checklists to applicable employees

• Processes and files I-9 forms and eVerify cases, conducting regular I-9 audits to ensure data accuracy and compliance

• Supports recruiting process by scheduling interviews for all internal and external candidates, preparing interview documentation, maintaining applicant records, collecting interview guides and summary sheets, etc.

• Assists with HRIS related requests by activating and resetting accounts, processing and maintaining qualification cards, processing AWS requests, approving timesheets, assigning delegations, and answering general HRIS-related employee questions

• Keeps file storage accurate and up to date by maintaining and improving current filing system, performing regular audits and correcting any discrepancies

• Responds to routine employee and management HR inquiries and requests and refers escalated issues to appropriate HR team member

• Maintains internal and external SharePoint sites with up-to-date materials to support the HR function with guidance from the appropriate HR team member

• Administers employee surveys as necessary

• Performs other duties as assigned

Knowledge, Skills, and Abilities

• Strong knowledge and proficiency in Microsoft Office 365, including Word, Excel, Outlook, OneNote, PowerPoint, Teams, and SharePoint

• Strong knowledge of scheduling and managing virtual meetings using Zoom, Teams, and other virtual meeting platforms

• Strong verbal and written communication skills to interact professionally with colleagues and external contacts

• Strong organizational, time-management, problem-solving, and decision-making skills

• Prior experience working within an HRIS

• Ability to maintain strong attention to detail (minimal errors) and produce high quality work products

• Ability to effectively learn, use, and manage technology

• Ability to work independently as well as in teams/groups

• Ability to work and maintain confidentiality of highly sensitive/private information

Education, Licenses, and Certifications

Required

• High School Diploma or GED

Preferred

• Bachelor’s degree in a relevant specialty area

Experience

Required

• At least one year of administrative experience supporting an HR function

Preferred

• At least two years of administrative support or HR experience

Additional Requirements

Work Context

• Must be able to work prolonged periods of sitting at a desk and working on a computer

• Must be able to work under minimal supervision

• Must be able to sit, stand, walk, stoop, kneel, crouch, climb, and crawl

• Must be able to lift 25 pounds

• Must have a US state or territory issued Real ID compliant driver’s license or identification card

Behaviors and Assessments/Additional Requirements

• All INPO employees are expected to abide by behavioral expectations as outlined in INPO’s Core Values, Team Effectiveness Attributes, and Leadership Effectiveness Attributes

• Employment is dependent upon successfully completing a pre-employment background check and drug and alcohol test

• This position may require obtaining unescorted access status

• This position requires direct or indirect access to certain export-controlled technology, for which INPO may be required to obtain an export license in accordance with applicable U.S. export control laws and regulations. If an export license is required, any offer of employment at INPO for this position is contingent upon receipt of the export license or authorization