Admin Executive

• Manage office facilities, including maintenance of ACs, electrical systems, plumbing, generators, and meeting rooms.
• Coordinate and schedule company vans for Sales visits, deliveries, and pick-and-drop requirements.
• Manage cheque collection from customers and ensure timely handover to Finance with proper documentation.
• Maintain vehicle logbooks, fuel consumption, and fleet maintenance records.
• Initiate SAP purchase requisitions for services and non-stock items in accordance with company procedures.
• Obtain and evaluate vendor quotations, coordinate service delivery, and monitor vendor performance.
• Verify service completion and coordinate vendor billing with the Store.
• Coordinate daily activities of drivers, security, and office support staff.
• Facilitate employee onboarding arrangements, including seating, ID cards, and stationery, in coordination with HR.
• Maintain administrative records, contracts, courier logs, and SAP asset registers.
• Track renewals of licences, permits, and insurance to ensure timely compliance.
• Coordinate staff travel arrangements and company events within approved budgets.

Requirements

• B.Com or BBA (completed or in progress).
• 4-5 years of relevant experience in Administration.
• Working knowledge of SAP purchase requisition processes and administrative SOPs.
• Basic understanding of HVAC, generators, electrical, and plumbing systems.
• Knowledge of fleet management, vendor coordination, and procurement procedures.
• Proficiency in MS Office (Excel, Word, and Outlook).
• Strong planning, coordination, negotiation, and follow-up skills.
• Good communication, problem-solving, and record-management skills.