Administrative Assistant

Position Title:

Administrative Assistant

Pay Rate:

$48,300-$64,400

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift:

Salaried Full-Time, Non-Exempt

Physical Location:

3737 Hwy 3

Redwood, MS 39156

The Job You Will Perform:

The Administrative Assistant primarily supports the Production departments here at the Vicksburg Mill. This position is responsible for the following tasks and responsibilities:

• Create weekly crew and vacation schedules for all Production Areas

  o Understand and resolve vacation scheduling conflicts

  o Schedule training for employees

  o Schedule employee certifications

• Maintain inventories of department equipment, tools, office supplies and frequently used items
• Manage department files and records retention for areas in the mill
• Creates and posts weekly communication charts for the departments
• Support Operating Departments and Mill Leadership Team by completing other necessary administrative tasks / needs
• Plan and coordinate scheduled meetings and travel arrangements with quality and accuracy
• Train with and learn responsibilities of other administrative assistants throughout the mill to be able to provide relief support
• Learn and understand TSA (payroll and time entry processing system) to be able to process time, as a relief, and run reports for respective departments.
• Make deposits from funds received
• Pick up mail at Redwood Post Office
• Coordinate classes and training for Safe Align, Empowering Safe Work and other training events
• Support Monthly and Quarterly visits from external teams and customers; tasks include but are not limited to booklets and catering
• Release railcars in CPKC and notify shipper, railroad and IP personnel of release status

The Skills You Will Bring:

• Minimum education level of Associates Degree or equivalent work experience required.
  • Five (5) years of administrative support experience preferred.
• High level of attention to detail is required.
• Previous knowledge of SAP and/or payroll systems is a plus.
• To be successful in this role, the individual must be willing to help others throughout the mill as needed and maintain a positive attitude.
• Ability to handle confidential information with discretion is required.
• The position requires a self-starter who can anticipate the needs of multiple managers and prioritize his/her own work.
• The successful candidate will be able to work independently to meet tight deadlines and be able to shift priorities in order to handle a variety of work and changing deadlines.
• Selected candidate must have excellent and professional computer skills including proficiency in Microsoft office applications (Word, Excel, PowerPoint and Outlook).
• Key Competencies: Successful candidates must exhibit competencies of approachability, attention to detail, composure, customer focus, informing, interpersonal savvy, listening, integrity and trust, planning and organizing, priority setting and verbal and written communication.

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