Purchasing Assistant Manager

About the Job

We are looking for an experienced Assistant Manager to play a crucial role in sourcing, negotiating, and procuring high-quality supplies, equipment, and services for company operations at optimal cost. This role involves evaluating suppliers, making vendor selection decisions, managing vendor and internal stakeholder relationships, reviewing contracts’ commercial terms, evaluating pricing decisions, recommending buying options, and more. The position ensures all purchasing activities comply with company policy, budget guidelines, and the approval matrix.

The role requires independent judgment, high integrity, negotiation skills, and a process-development mindset.

As Assistant Manager, Purchasing, You Will…

Review and process purchase orders and requisitions related to the end-to-end procurement process.

Ensure that requisitions have the correct and complete approval of relevant business leaders.

Evaluate new vendors and decide on the vendor selection process.

Request quotes (RFQs), compare vendor bids, and negotiate favorable prices, delivery timelines, and payment terms.

Review renewal of contracts and make appropriate recommendations for modifications and provisional changes.

Maintain a strong relationship with vendors while monitoring their performance and product quality.

Manage the accreditation of suppliers based on company requirements.

Liaise with functional teams to ensure clear alignment on supply needs, vendor selection, and risk mitigation.

Coordinate review of MOA or contract with suppliers and requesting stakeholder/s.

Identify improvement opportunities in current processes and run them through the approving manager for implementation.

Ensure that all tickets sent to the ticketing system are fulfilled, closed, and served.

Audit invoices against POs to resolve billing discrepancies, identify cost-saving opportunities, and maintain compliance with internal purchasing policies and regulatory requirements.

Thoroughly audit digital records of vendor contracts, pricing agreements, purchase history, and performance metrics.

In coordination with the manager, analyze historical purchasing data to draw insights.

Point of escalation for Purchasing troubleshooting cases.

Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and vendors.

Any purchasing/procurement tasks that may be assigned from time to time.

As Assistant Manager, Purchasing, You Need…

Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Marketing, or any related field.

5-7 years of strong procurement, purchasing, or supply chain experience.

Demonstrated experience in vendor evaluation, performance management, and price negotiation

Experience working with procurement contracts and related legal documents is an advantage.

Knowledge of Procurement Methods and procedures, record-keeping methods, and bookkeeping principles applicable to Purchasing.

Excellent communication skills, both oral and written.

Advanced knowledge of Google Suite or any Procurement software application (Oracle, Expensify, and similar procurement tools).

Advanced knowledge of data presentation and analysis.

Ability to learn new technologies and tools quickly and work effectively in a changing environment.

Strong analytical, problem-solving, and creative thinking skills.

Amenability and readiness to work onsite.

Proven sourcing, negotiation, and procurement skills, delivering competitive advantage in different spend categories.

Project leadership skills.

Risk management and supplier relationship management skills.

Self-motivated with a passion to reach goals.

Strong attention to detail, time management, and organizational skills, with a proven ability to prioritize multiple tasks and work with a high sense of urgency and accuracy.

Uncompromised integrity.

The ability to work a variety of shifts, including days, evenings, and holidays.