COORDINATOR

** Bermuda - Hamilton - Crown House Residence Only **

Works independently performing a wide range of complex and confidential administrative and clerical duties to support program/event/forum/business unit. Communicates with and provides services to a wide range of internal and external contacts. Anticipates and resolves problems; updates supervisor on status of projects. May oversee work of support staff, casuals and temps.

• Administrative support, including handling incoming and outgoing communications, mail and messenger services, and telephone answering
• Filing, maintaining an effective filing system
• Receiving guests
• Assisting team members with coordination of meetings, including meeting logistics and arrangements, whether locally or abroad
• Preparing correspondence
• Coordination of office maintenance and supplies, including liaison with property management, external vendors and contractors
• Assisting team members with coordination of processing of accounts payables and accounts receivable invoices, and account reconciliations.
• Other duties, including special projects as may be assigned from time to time.
• Coordinates, and has direct responsibility for, a project or specific set of tasks related to a function or program or department/business unit.
• Organizes and implements administrative systems and procedures performing necessary support duties.
• Draft, edit and prepare correspondence, reports and other material using word processing, spreadsheets and/or databases.
• Provides for smooth day-to-day flow of communications within the unit.
• May arrange for use of facilities and advise availability of service within and outside the Office for gatherings such as conferences and board meetings. Uses a pre-assigned event/function budget; assigns and coordinates AV and other facilities on behalf of program; makes recommendations for food and activities for participants.
• May serve as IT point person for department.
• Contributes to unit goals by accomplishing related duties as required.

• High School Diploma
• 4-5 years of experience
• Excellent interpersonal and communication skills required
• Ability to prioritize work in an environment with multiple and conflicting interests
• Ability to work independently with minimal supervision
• Ability to handle complex and confidential information with discretion
• Excellent computer skills in Microsoft applications
• College degree preferred or equivalent relevant experience in office environment