Project Coordinator

Reports to: Project Manager or Operations ManagerFLSA Status: Non-Exempt

Position Summary

The Project Coordinator is responsible for assisting the Operations Manager and/or Project Management group(s) with coordination duties associated with projects, including resolving minor customer and vendor issues.

Duties & Responsibilities

Provide and maintain document control, JDE, Prolog for project team or operations teams

Assist PM team in project start up and closeout

Assist PM team in collections, update and report on collections

Help procure submittal requirements

Assist with tasks related to shop drawings

Perform labor cost to complete functions, including field support

Maintain ISEC punch list, report on progress

Maintain customer/vendor contract status and functions

Manage vendor or customer tasks/issues

Coordinate and assist with new hire paperwork, timecard reporting, report on both as required by ISEC or customer.

Coordinate customer or vendor pay applications as assigned

Coordinate or perform duties related to:

Data entry

Document control

Administrative assistance

Support Field teams as assigned (ordering consumables, assisting with reporting, etc.)

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

Preferred Qualifications (in addition to minimum qualifications)

Education/Experience

College degree with coursework in a technical area.

2 years construction industry experience in an administrative role – i.e. Project Coordinator, Project Assistant/Administrator or Contracts Administrator

Experience responding to customer and/or vendor concerns

 Knowledge/Skills

Experience in construction coordination and closeout

Experience providing contractor or vendor support

Ability to read plans and specifications

Minimum Qualifications

Education/Experience

High School Diploma or equivalent or at least 2 years in an administrative or coordinator role in the construction industry.

Experience assisting multiple teams

 Knowledge/Skills

Strong communication skills

Proficiency in MS Office Suite applications, specifically Excel, Word and PowerPoint

Customer Service Skills: 

Demonstrates commitment to deliver outstanding service – both with internal and external customers  

Takes ownership to personally resolve customer problems (or find someone who can)  

Listens well, asks clarifying questions, and checks for agreement with customers  

Committed to following-up with customers in all instances in a timely manner  

Strong sense of accountability - ensures that you will do what you say that you are going to do  

Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful 

Positive attitude