Student Records Processor
Confirmed on the employer's own hiring board on Oct 23, 2026. First seen by Alion on Oct 22, 2026. Ivy Tech Community College scores B on the Alion truth index.
Under the direction of the Director of Student Records for Transfer and Graduation Services, this position is responsible for centralized processing of various student records.
MAJOR RESPONSIBILITIES
Evaluate and post transfer credit evaluations by using the Transfer Equivalency System (TES) and the degree audit system (u.achieve).
Work with Academic Affairs to establish transfer credit equivalencies.
Process completed graduations in Banner and order diplomas through the fulfillment system.
Process various student records-related requests, including grade appeals, grade changes, and student name/demographic information changes.
Process drops for non-completion of pre-requisite courses at the end of each term.
Oversee all orders in Parchment (transcripts) and process manual orders as needed.
Address inquiries and requests submitted to the Student Records Hub inbox.
Complete verification requests delivered via the National Student Clearing House.
This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.
SUPERVISION RECEIVED: Director of Student Records for Transfer and Graduation Services
SUPERVISION GIVEN: None
SALARY RANGE: $19-$20 per hour
EDUCATION, EXPERIENCE, and OTHER REQUIREMENTS:
Associate’s degree required.
Work experience in higher education records is preferred.
Work experience in Banner/Ellucian Student Information Systems is preferred.
Knowledge and experience with Microsoft Office Suite are necessary. Proficiency using Excel, Outlook, and Adobe is required.
High quality organizational and problem-solving skills, attention to detail, self-disciplined, and the ability to handle a high volume of transactions and work with a team player mentality are essential skills for this position.
Must demonstrate the ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness
Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Educational Benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Work-Life Balance
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Additional Perks
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services
Ivy Tech is proud to offer benefits that support your health, your family, and your future-because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.