Project Coordinator

The Company

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.

The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

The Project Coordinator role provides essential support to the Technical team though organizing and coordinating our firm’s ongoing and future projects. The individual is committed to accuracy in handling a range of administrative tasks geared toward timely, and accurate reporting.

Key Responsibilities:

• Create, maintain, and monitor all project files, updating as needed throughout project lifecycle.
• Assign tasks to internal teams using project management software.
• Ensure deadlines are communicated to all appropriate team members and manage changes to timelines and team as needed throughout the project lifecycle.
• Timely and accurate documentation of project file updates.
• Provide support to the technical team as required.
• Coordinating and communicating with clients on project timeframes.
• Providing administrative support within the departmental Coordination functions.
• Email and/or telephone communications to stay updated on project progress.
• Continuously monitor and assess departmental processes and procedures; identify areas for improvement and propose solutions to enhance efficiency within the division.
• Ensure compliance with industry standards and company expectations.
• Act as a liaison with internal and external clients, and contractors, on a regular basis.

• Diploma in Business Administration, Office Administration, or a related area
• 2+ years office experience.
• Previous experience in an administrative role.
• Proficient in Microsoft Office Suite. (Word, Excel, Outlook); experience with project management software (Celoxis) and Zoom is an asset.
• Ability to handle confidential information with discretion.
• Self-disciplined to meet independent deadlines.
• Able to work well in a fast-paced office environment under pressure.
• Enjoy working as a team and willing to support other roles.
• Exceptional verbal and written communication skills, with the ability to effectively communicate complex technical information to both internal and external stakeholders.

Some of the Benefits We Have Include

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

• Our flexible work environment allows employees to work remotely, when needed
• Medical, Dental, and Vision Insurance

A reasonable estimate of the salary range for this role is $57,000 - $63,000 CAD. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

Please explore what we’re all about at www.jsheld.com.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request for a reasonable accommodation, please email [email protected] and include “Applicant Accommodation” within the subject line with your request and contact information.