Program Coordinator

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

Reporting to Academic Initiatives and Governance Officer, the Program Coordinator is part of a team responsible for supporting student academic needs, including administration related to graduate admissions, enrolment, registration, awards, exams, academic scheduling and student records.

• Supports CNAS departments and faculties with regard to graduate student admissions and awards.

• Provides comprehensive student advising services for interdisciplinary course-based graduate programs delivered by the college as well as to CNAS departments and faculties on an as-needed basis.

• Coordinates committee meetings including scheduling, preparation of materials, recording minutes and preparing reports.

• Provides support to the College/Faculty concerned with Work Integrated Learning and Experiential Learning activities (e.g. MITACS BSI)

• Liaises with the Faculty of Graduate and Postdoctoral Studies, the Registrar’s Office, the Office of the Dean of Students and other service units on processes related to academic programs and students.

• Gathers data and information from relevant areas (both internal and external to the College) as required and provides statistical reports for analysis and planning purposes.

• Undergraduate degree preferred; equivalent combinations of education and experience will be considered.
• Minimum of two years related experience, particularly in a post-secondary environment.
• Proficiency in Google Suite, and Microsoft Office, especially Word and Excel
• Excellent interpersonal skills and demonstrated intercultural understanding.
• Demonstrated excellence in written and verbal communication.
• Excellent time management skills with the proven ability to manage and prioritize multiple tasks and competing deadlines in a very demanding, fast-paced environment while maintaining superior accuracy.
• Strong analytical and organizational skills, including problem assessment and escalation.

Application Instructions

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This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.