Executive Office Manager

Office Manager to Chief Area Officer – Egypt & Africa

Overview

We are seeking a highly organized, proactive, and professional Office Manager to provide comprehensive executive and administrative support to the Chief Area Officer (CAO) – Egypt & Africa. This role is critical in ensuring the smooth coordination of executive activities, managing priorities, facilitating communication across departments and regions, and supporting the execution of key business initiatives.

The ideal candidate will be a detail-oriented professional with exceptional organizational, communication, and coordination skills, capable of managing multiple priorities in a fast-paced business environment.

Key Responsibilities

• Manage the Chief Area Officer’s calendar, appointments, meetings, and daily schedule.

• Coordinate and prioritize incoming requests, correspondence, and communications.

• Organize internal and external meetings, including preparing agendas, presentations, meeting materials, and minutes.

• Handle confidential information and sensitive business matters with discretion and professionalism.

• Act as a liaison between the CAO and internal departments across Egypt and Africa operations.

• Follow up on action items, business initiatives, and strategic projects to ensure timely execution.

• Track deliverables and coordinate with stakeholders to support business objectives.

• Facilitate communication between management and cross-functional teams.

• Prepare reports, presentations, executive summaries, and business correspondence.

• Maintain organized records, files, and documentation related to executive activities.

• Support the CAO with information gathering, meeting preparation, and follow-up reporting.

• Ensure smooth day-to-day operation of the executive office.

• Improve administrative processes and workflows to enhance efficiency and productivity.

• Support special projects and additional assignments as directed by the CA

Requirements

Qualifications & Requirements

• Bachelor's degree in business administration or a related field.

• Minimum 7 years of experience in Office Management, Executive Assistance, Executive Coordination, or a similar role supporting senior executives.

• Previous experience supporting C-Level executives, Regional Directors, or Senior Leadership is highly preferred.

• Excellent command of English and Arabic, both written and spoken.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.

• Excellent communication, interpersonal, and stakeholder management skills.

• High attention to detail, professionalism, and confidentiality.

• Strong problem-solving and coordination abilities.

• Ability to work independently and effectively in a dynamic and fast-paced environment.