Billing Specialist - Project Associate

Company Overview

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering - a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields - from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, weremain dedicated to our purpose of making our world safe, secure and resilient.At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization. Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together.

 Overview - Role

Jensen Hughes is seeking a self-motivated Billing Specialist - Project Associate , to play a crucial role within the Project Finance Department. In this role you will be responsible for managing the company’s billing cycle; with a key focus on managing accounts receivable and unbilled DSOs for a particular region while working closely with Project Managers and project financial accountants to resolve open-billing and AR issues.  

Our India office is based in Mumbai; India and this role offers hybrid working options while based in Mumbai and will be working across varied geographies and time zones.

Key Responsibilities

• Actively manage the monthly billing process, generating draft invoices, making changes in ERP, producing final invoices and distributing to the client
• Ensure first time quality throughout the invoicing process
• Perform detailed reviews of billing inputs (rates, milestones, hours, expenses) to ensure completeness and correctness prior to invoicing
• Maintain exceptional attention to detail while processing a high volume of invoices in a fast-paced environment and
• Ensure billings are aligned to our contractual obligations and actively support the collections effort, working with collections partners to ensure timely payment
• Support resolution of problems  by  escalating issues to financial analysts and managers as necessary
• Meet strict billing deadlines while maintaining a high standard of quality and accuracy

Requirements and Qualifications 

• Bachelor of Science in Finance, Accounting or related field of study along with 2-4 years of relevant experience in billing, collections and/or related areas  and experience with large ERP or accounting software
• Hungry, career driven attitude for managing tight deadlines, improving processes, thriving in a fast-paced environment with ability to act with a sense of urgency
• Strong written and verbal communication skills in English with the ability to clearly articulate issues and solutions.
• Ability to multi-task, work under pressure and thrive in a fast-paced environment 
• Detailed orientated with a focus on transactional excellence and a sense of urgency and ability to independently prioritize competing deadlines  working independently as well as within a team setting
• Proficient in MS Office with high proficiency in Excel 

Why you should join Jensen Hughes

• Opportunity to grow within a supportive and collaborative team environment
• Access to training and development programs to enhance your payroll expertise
• Career advancement with an established framework is in place - clearly defining expectations and outlining opportunities for advancement

 #LI-SR1

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

At Jensen Hughes, we embrace innovation and understand that people are increasingly using artificial intelligence (AI) tools like ChatGPT and other generative platforms to learn, prepare and communicate.  We have provided some guidelines regarding the responsible use of AI in the recruitment process.  Please click here to review.

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data.  Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA.  Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

*Policy on use of 3rd party recruiting agency for direct placements

Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.