Legal Secretary
Overview
We are seeking a dynamic and highly organized Legal Secretary to support the effective day-to-day operations of our office. This is a fast-paced role requiring a proactive individual who can adapt quickly to changing priorities and client needs.
Key Responsibilities
The successful candidate will be responsible for, but not limited to, the following duties:
Welcoming and assisting clients who visit the office
Answering and managing all incoming telephone calls
Liaising with advisors to ensure files are accurate, complete, and up to date
Preparing and organizing files for client consultations and visits
Drafting disciplinary and related administrative documentation
Managing correspondence with clients, advisors, and other relevant stakeholders
Assisting with follow-ups on matters and deadlines
Scheduling appointments and maintaining calendars
Preparing documentation and files for advisors
Processing invoices and following up on outstanding payments
Handling office purchasing and procurement of required items
Managing filing systems (physical and electronic)
Coordinating travel and accommodation arrangements when required
Providing comprehensive administrative support to the Director
Receiving and attending to deliveries when required
Assisting with the general day-to-day management of the office
Performing general administrative duties as required
Minimum Requirements
Fluency in Afrikaans and English (written and spoken)
Valid driver’s license and own reliable vehicle
Strong organizational, communication, and time-management skills
Ability to work efficiently under pressure in a fast-paced environment
High level of professionalism, confidentiality, and attention to detail
Any legal or labour-related background will be regarded as an advantage
Personal Attributes
Proactive, adaptable, and solution-driven
Able to manage multiple tasks simultaneously
Client-focused with a professional and approachable manner