Office Manager

• Oversee the day-to-day operation of the office.
• Coordinate maintenance contractors, service providers and landlord relationships.
• Manage office facilities, equipment, utilities and security.
• Maintain office inventories and asset registers.
• Monitor office-related expenditure and budgets.
• Ensure communal areas remain professional, functional and well maintained.
• Coordinate onboarding, role changes and offboarding processes.
• Manage the Joiner-Mover-Leaver (JML) process across departments.
• Coordinate system access requests and removals with IT and system owners.
• Track company assets issued to employees and ensure their return.
• Support induction and orientation activities for new employees.
• Maintain administrative records relating to employee movements.
• Source suppliers and obtain quotations.
• Raise purchase orders and coordinate approvals.
• Manage office supplies and consumables.
• Negotiate pricing and service agreements where appropriate.
• Monitor supplier performance and service delivery.
• Source suppliers and obtain quotations.
• Raise purchase orders and coordinate approvals.
• Manage office supplies and consumables.
• Negotiate pricing and service agreements where appropriate.
• Monitor supplier performance and service delivery.
• Source suppliers and obtain quotations.
• Raise purchase orders and coordinate approvals.
• Manage office supplies and consumables.
• Negotiate pricing and service agreements where appropriate.
• Monitor supplier performance and service delivery.
• Coordinate staff events and workplace initiatives.
• Support a positive and professional office environment.
• Assist with internal communication and administration projects as required.

• Diploma or degree in Business Administration, Office Management or a related field.
• Minimum of 5 years' experience in office management, operations coordination or administrative management.
• Experience coordinating employee onboarding and offboarding processes.
• Experience managing suppliers, facilities and office administration.
• Valid South African driver's licence and own transport.
• Exceptional organisational and planning skills.
• Strong attention to detail.
• Excellent written and verbal English communication skills.
• Ability to handle confidential information with discretion.
• Strong stakeholder management and customer service skills.
• Sound problem-solving and decision-making capability.
• Ability to manage multiple priorities and deadlines.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, Teams and PowerPoint.
• Ability to work independently while collaborating effectively across departments.

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff (Pty) ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.