Accounts Payable and Accounts Receivable Coordinator
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Accounts Payable and Accounts Receivable Coordinator based in Canada.
This role offers an opportunity to build and strengthen your accounting expertise within a collaborative and growing Finance team.
You’ll support the day-to-day management of accounts payable and receivable activities, helping ensure transactions are accurate, timely, and properly documented.
Your responsibilities will span invoice processing, employee expenses, payments, reconciliations, vendor communication, and financial administration.
You’ll work closely with the Finance Manager and teams across the organization, serving as an important point of contact for employees and suppliers.
The position combines structured transactional work with opportunities to contribute to reporting, process improvements, and broader Finance activities.
Strong organization, attention to detail, and reliable follow-through will be essential to maintaining accurate financial records and smooth payment processes.
This is a fully remote, full-time opportunity open to candidates based in Canada.
Accountabilities
Process vendor invoices accurately and efficiently, ensuring invoices are properly coded, approved, and ready for timely payment.
Match purchase orders with invoices and assign transactions to the appropriate expense accounts.
Prepare and process weekly cheque runs and additional payment runs as required.
Process employee expense reports, verify approvals and account coding, and arrange weekly electronic funds transfers.
Act as the first point of contact for administration of the employee expense program and support related compliance initiatives.
Ensure accurate synchronization of transactions between expense management systems and the accounting platform.
Download electronic invoices, summarize relevant information, prepare Excel documentation, obtain required approvals, and process payments.
Review payment-link requests and escalate them to the Finance Manager for appropriate review.
Maintain organized supporting documentation and filing systems for accounts payable and accounts receivable records.
Provide the Finance Manager with weekly lists of outstanding payables requiring inclusion in payment runs.
Distribute weekly missing-receipt and reconciliation notices to department heads and follow up as needed.
Distribute cheques and electronic funds transfer remittance advice to vendors and relevant personnel.
Audit expense claims for accuracy, including GST/HST treatment, calculations, approvals, and required signatures.
Respond to employee and supplier inquiries by telephone and email in a professional and timely manner.
Prepare and maintain financial spreadsheets and documentation using Excel and Word.
Provide backup support for other Finance activities and contribute to special projects as assigned.
At least 2 years of experience in Accounts Payable or a closely related accounting position.
Post-secondary education in accounting, business, or a related discipline is considered an asset.
Basic understanding of accounting principles and transactional accounting processes.
Strong knowledge of Accounts Payable procedures, controls, and payment processes.
Proficiency with Microsoft Excel and Microsoft Word.
Strong attention to detail and demonstrated accuracy in data entry and financial documentation.
Excellent organizational skills and the ability to manage multiple priorities while consistently meeting deadlines.
Strong written and verbal communication skills.
Professional customer-service approach when communicating with employees, vendors, and other stakeholders.
Ability to work independently while collaborating effectively with Finance and cross-functional teams.
Strong follow-through and commitment to maintaining accurate, well-organized financial records.
Ability to identify discrepancies or missing information and escalate issues appropriately.
Fully remote position within Canada.
Full-time employment.
Opportunity to develop foundational and practical accounting expertise.
Exposure to a broad range of Accounts Payable, Accounts Receivable, expense management, and Finance activities.
Collaborative Finance team environment with opportunities to work closely with the Finance Manager and cross-functional stakeholders.
Opportunity to contribute to process improvements, compliance initiatives, reporting, and special Finance projects.
Hands-on experience with accounting systems, expense platforms, Excel-based financial processes, and payment workflows.
Opportunity to broaden your accounting skills while supporting a growing organization.
Applications accepted until September 18, 2026.