Project Coordinator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Project Coordinator based in United States.

This role offers an opportunity to support the successful delivery of new product development and brand initiatives within a fast-moving consumer wellness environment.

You will coordinate timelines, milestones, deliverables, meetings, samples, and project communications across multiple workstreams.

The position provides broad exposure to product development, brand, creative, operations, marketing, and external vendor coordination.

You will help keep projects organized and moving forward by maintaining accurate trackers, following up on open items, and identifying potential delays early.

Working closely with internal teams and outside partners, you will ensure information and materials are available when needed for each stage of a project.

This is a highly collaborative role suited to someone who is detail-oriented, organized, proactive, and comfortable managing multiple priorities.

It is an excellent opportunity for a project coordinator looking to build experience in product development and consumer packaged goods within a lean and entrepreneurial environment.

Accountabilities

• Maintain the master new product development tracker, ensuring project stages, milestone dates, owners, dependencies, and next steps remain accurate and up to date.
• Collect project updates from Product Development, Brand, Creative, Operations, and other relevant stakeholders.
• Monitor upcoming deadlines, overdue activities, dependencies, and timeline risks, escalating issues to the appropriate owners when necessary.
• Schedule project meetings, prepare agendas, capture decisions and action items, and follow up to ensure commitments remain on track.
• Prepare and distribute concise weekly project status updates.
• Coordinate day-to-day administrative communication with contract manufacturers, vendors, and external partners.
• Distribute approved specifications, artwork, briefs, and timeline confirmations while confirming receipt and maintaining appropriate records.
• Follow up on outstanding vendor deliverables and document responses, commitments, and timeline changes for the responsible owners.
• Coordinate product sample requests and track shipments, receipt dates, and internal distribution.
• Maintain organized sample inventory and coordinate outbound samples for photography, retail meetings, public relations activities, and internal reviews.
• Track cross-functional handoffs and confirm that receiving teams have the information and materials required to begin their next steps.
• Coordinate PR and marketing sample or information requests with the appropriate internal owners.
• Track brand deliverables against launch, retail, and promotional milestones.
• Maintain organized records of project briefs, timelines, meeting notes, approved information, and other project documentation.
• Support general project coordination, administrative activities, and other operational priorities as assigned.
• Provide early visibility into upcoming milestones, potential delays, and coordination issues that could affect project timelines.

Requirements

• 2-4 years of experience in project coordination, marketing coordination, product development support, or a related field.
• Experience in beauty, consumer packaged goods, wellness, or a similar consumer-focused industry is preferred.
• Demonstrated ability to manage multiple concurrent projects, deadlines, deliverables, and stakeholders in a lean, fast-paced environment.
• Strong organizational skills with exceptional attention to detail and precision when managing dates, versions, documentation, and follow-ups.
• Proficiency in Excel, PowerPoint, and project tracking or project management tools.
• Comfortable using AI tools, particularly Claude or similar solutions, to draft, summarize, organize, and manage information efficiently.
• Strong written and verbal communication skills, with the ability to communicate professionally with internal stakeholders and external vendors.
• Strong follow-through and accountability, with the ability to proactively track open items and ensure commitments are completed.
• Ability to adapt quickly to changing priorities while maintaining organization and accuracy.
• Analytical thinking and sound judgment when identifying dependencies, timeline risks, and coordination issues.
• Collaborative approach with the ability to work effectively across Product Development, Brand, Creative, Operations, Marketing, and external partners.
• Ability to support projects without independently making technical, regulatory, commercial, supplier, creative, or product-development decisions.
• Comfortable working in a remote environment with a high degree of organization, responsiveness, and self-direction.

Benefits

• Full-time opportunity within a growing consumer wellness and product development environment.
• Remote work flexibility.
• Exposure to new product development, brand management, creative, operations, marketing, and vendor coordination.
• Opportunity to work closely with senior leadership and cross-functional teams.
• Hands-on experience coordinating multiple product launches and brand initiatives.
• Opportunity to develop project management, communication, organizational, and operational skills.
• Exposure to modern AI-enabled tools and workflows.
• Collaborative environment with opportunities to contribute across multiple business workstreams.
• Career development opportunities within a fast-moving consumer-focused organization.