Senior Administrative Partner, Leasing
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Administrative Partner, Leasing based in the United States.
This is a high-impact administrative and project support role partnering closely with a senior executive and leadership teams within a dynamic leasing organization.
You will serve as a trusted operational partner, helping manage priorities, schedules, communications, projects, and critical business activities.
The role combines executive support, project coordination, research, reporting, and cross-functional collaboration.
You will work with internal leaders, external partners, and tenant stakeholders while handling confidential information with professionalism and discretion.
Success requires strong judgment, exceptional organization, proactive problem-solving, and the ability to anticipate needs in a fast-moving environment.
The position is remote and operates within a flexible, technology-enabled workplace designed to support collaboration across locations.
It offers an opportunity to make a visible contribution to leadership effectiveness and the execution of important business priorities.
Accountabilities
Provide high-touch executive and administrative support to the SVP of Lifestyle Leasing, serving as a trusted partner in managing priorities, initiatives, schedules, and follow-up activities.
Manage complex and frequently changing calendars, ensuring meetings are appropriately prioritized and agendas, materials, and supporting information are prepared in advance.
Attend confidential and senior-level meetings, capture key decisions and action items, distribute follow-ups, and monitor completion of commitments.
Coordinate closely with executive assistants and leadership partners to ensure deadlines, deliverables, responsibilities, and upcoming priorities remain visible and well managed.
Act as a liaison across functions reporting to the SVP, helping prioritize urgent matters and ensuring critical business needs receive timely attention.
Coordinate and project-manage multi-department initiatives, special assignments, and executive priorities from planning through completion.
Prepare customized presentations, executive decks, reports, and meeting materials for leadership discussions and business reviews.
Plan and coordinate logistics for tenant tours, market visits, annual team meetings, industry events, and other important business activities, including occasional onsite participation.
Communicate with tenant partners and external stakeholders to share information, coordinate meetings, and support productive relationships.
Maintain departmental goal scorecards, monitor key objectives, and prepare monthly status updates for senior leadership.
Support tracking of renewals, new deal production, and other business performance metrics used to evaluate team progress.
Conduct research, analysis, and special projects as requested by leadership, translating information into clear and useful insights.
Provide occasional onsite administrative support for executive meetings, budget discussions, industry events, and other special team activities.
Provide backup support to the executive assistant supporting the broader commercial leadership organization when needed.
Support direct reports of the SVP with cross-functional coordination, presentations, travel planning, expense management, and other administrative requirements.
Identify opportunities to improve administrative processes, anticipate leadership needs, and proactively recommend solutions.
Associate degree or higher in business or a related field, or equivalent relevant professional experience.
At least 6 years of experience providing administrative, executive, or project support within a professional environment.
Demonstrated ability to support senior executives and manage complex, high-volume schedules with changing priorities and time-sensitive deliverables.
Highly resourceful, proactive, and independent, with the ability to anticipate needs, operate with minimal direction, and manage multiple priorities effectively.
Strong executive communication skills, including the ability to provide concise summaries, manage up, and communicate confidently with senior leaders and external stakeholders.
Exceptional organizational skills and attention to detail, with a proven ability to coordinate projects, deadlines, meetings, travel, expenses, and follow-up activities.
Strong interpersonal and relationship-building skills, with the ability to work effectively with employees, executives, C-suite leaders, tenants, and external partners.
Proven discretion and sound judgment when handling confidential information and sensitive business matters.
Strong problem-solving and decision-making abilities, combined with a customer-service-oriented mindset and a sense of urgency.
Strong written and verbal communication skills, with the ability to prepare polished presentations, reports, executive summaries, and business correspondence.
Experience managing budgets, expenses, travel arrangements, and complex logistics.
Strong research and analytical capabilities, including the ability to understand and synthesize diverse business information and performance data.
Proficiency with AI-enabled productivity tools, Microsoft Excel, Word, and PowerPoint.
Ability to work collaboratively in a cross-functional environment while maintaining accountability for independent deliverables.
Commitment to professional values centered on integrity, inclusion, innovation, collaboration, and continuous improvement.
Annual hiring range of $78,000-$110,000, with actual compensation determined by factors such as location, experience, and performance.
Remote work opportunity within the United States.
Comprehensive medical, dental, and vision benefits.
401(k) plan with employer matching.
Paid time off and holidays.
Paid volunteer hours.
Team member paid leave programs.
Tuition reimbursement.
Wellness incentives and programs.
Group life and disability insurance.
Additional voluntary benefits.
Employee/team member discounts.
Opportunities to work closely with senior leadership and contribute to high-visibility business initiatives.
A collaborative, inclusive, and innovation-focused workplace with opportunities for professional growth.
Equal employment opportunity and commitment to a diverse and respectful workplace.