Assistant Facilities Manager

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

How We support the Whole You:

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.

Benefits to eligible employees, include:

• Medical benefit plan includes clinical, hospital & surgical, dental, and optical benefits

• Family medical plan that covers spouse and children

• Disability and life insurance

• Additional leave includes marriage leave, adoption leave, examination leave and study leave

• Staff referral bonus

• On-the-job training

• Flexible work arrangements may be available

Location: On-site

What this job involves

• Manage & oversee site services (Soft & Hard) as part of the scope delivered where required

• Ensure the implementation of a Preventive and Planned Maintenance programme to minimise maintenance, repair, and replacement costs together with minimising the risk of equipment failure

• Ensure all technology platforms are working as per the intent purpose and analytics are carried on a timely manner to ensure proactive response

• Review operational SOP’s & propose / make changes as part of continuous improvement

• Manage minor projects / churn in the office

• Able to liaise with local / government agencies as part of operations

• Able to liaise with landlord on lease management and contractual services delivered

Human Experience

• Ensure the delivery of the account’s Human Experience Roadmap at the site and ensure the delivery of all operational requirements to uplift workplace experience, community engagement and sense of wellness and well-being at the site

• Support the delivery of programs that drive employee engagement, sense of belonging, excitement and fun at work that contribute to employee productivity and pride

• Support all regional initiatives such as user experience programs, JLL system roll-outs, regional training programs/workshops, food & beverage, wellness, community engagement, digitalisation of the workplace, sustainability and D&I

Client Engagement

• Create a fun and impactful client engagement strategy

• Engage with all guests, employees, and key stakeholders

• Imbed in the FM team a culture of empowerment, engagement, and fulfilment

• Work with relevant parties on space management through data analytics

• Develop client support/feedback initiatives e.g. FAQ

• Build a community of ambassadors to delivery soft services that are authentic, caring, and able to provide timely services

• Ensure effective communications and reporting to clients on operation matters and Workplace Experience

• Evaluate service response time and analyse occupants’ service request trends and suggestions

• Ensure feedback from client sessions is recorded and actioned to the satisfaction of the end user

Communication

• Implement the account’s internal communication strategies in collaboration with account and client’s leadership with a focus on improving culture and employee engagement.

• Liaise with JLL team and client on soft service delivery

• Share regular event and celebrations content through client’s internal monitors, blog posts, newsletters, and other communication channels.

• Create, manage JLL profile within the client account

• Adopt innovative communication strategies

• Champion monthly meetings with stakeholders to enhance relationships

Team Management

• Team player, motivational leader, work across business unit to establish a collaborative environment.

• Identify area of development for his /her staff

• Drive the site team to meet all key performance indicators as set out in the Account plan & SLA.

• Actively encourage an environment that drive teamwork, co-operation & performance excellence

• Act as manager and a coach for the team ensuring high staff morale, trust, and work ethics

• Ensure the team is well trained on all facilities policies, procedures, and systems

Reporting

• Ensure the monthly performance report is generated to meet SLA standards.

• Review monthly financial reports including the preparation of accruals and variance analysis

If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

About JLL -

We’re JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do, and we’re honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.