Facility Executive Technical
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Position Overview
The Facility Executive - Technical Services is responsible for managing and maintaining all technical/hard services at the assigned site, with specific focus on HVAC systems, UPS/power backup systems, and floor management operations. This role ensures optimal performance of critical building systems, minimizes downtime, and maintains a safe and efficient operational environment.
Key Responsibilities
HVAC Systems Management
- Oversee operation and maintenance of HVAC systems including chillers, AHUs, FCUs, VRV/VRF systems, and ductwork
- Monitor temperature, humidity levels, and air quality parameters across all floors
- Conduct regular inspections and preventive maintenance as per schedules
- Troubleshoot HVAC breakdowns and coordinate timely repairs
- Optimize energy consumption and maintain system efficiency
- Maintain accurate logs of HVAC operations and maintenance activities
UPS and Power Systems
- Manage UPS systems, battery banks, and backup power infrastructure
- Monitor load distribution and ensure uninterrupted power supply to critical areas
- Conduct regular battery health checks and load bank testing
- Coordinate with electrical contractors for system maintenance and upgrades
- Maintain diesel generator operations and fuel management
- Ensure compliance with electrical safety standards and regulations
Floor Management
- Supervise technical operations across assigned floors
- Conduct daily floor walkthroughs and identify technical issues
- Coordinate with various departments for maintenance requirements
- Manage floor-wise asset inventory and equipment tracking
- Ensure all technical systems on floors are operational and compliant
- Handle floor-level technical escalations and emergency responses
Preventive and Corrective Maintenance
- Develop and implement preventive maintenance schedules for all technical equipment
- Coordinate breakdown maintenance and ensure minimal downtime
- Maintain comprehensive maintenance records and service history
- Ensure availability of critical spares and consumables
- Track equipment performance and recommend replacements when necessary
Compliance and Safety
- Ensure compliance with statutory requirements including fire safety, electrical safety, and building codes
- Conduct regular safety audits and risk assessments
- Maintain all statutory licenses, certifications, and inspection records
- Implement and enforce safety protocols for technical operations
- Coordinate with authorities for inspections and compliance audits
Vendor and Contractor Management
- Manage relationships with technical service vendors and AMC providers
- Monitor vendor performance against SLAs and quality standards
- Coordinate planned maintenance activities with minimal disruption
- Review and approve vendor invoices and service reports
- Evaluate and onboard new vendors as required
Reporting and Documentation
- Prepare daily, weekly, and monthly technical operations reports
- Track and report KPIs including uptime, energy consumption, and maintenance costs
- Maintain building management system (BMS) records and analytics
- Document all technical issues, resolutions, and lessons learned
- Present performance metrics to facility management and clients
Qualifications and Requirements
Education
- Diploma or Bachelor's degree in Mechanical Engineering, Electrical Engineering, or related technical field
- ITI in relevant trades (HVAC, Electrical) with additional certifications is acceptable
- Certifications in HVAC, electrical systems, or facility management are advantageous
Experience
- 4-6 years of hands-on experience in technical facility management
- Mandatory experience in HVAC operations and maintenance
- Proven experience with UPS systems and power management
- Strong floor management experience in commercial or corporate facilities
- Experience with BMS/IBMS systems is highly preferred
Technical Skills
- In-depth knowledge of HVAC systems, components, and troubleshooting
- Strong understanding of UPS systems, battery technologies, and power distribution
- Knowledge of electrical systems, DG sets, and energy management
- Familiarity with BMS/IBMS platforms and monitoring tools
- Understanding of fire fighting systems, plumbing, and other building services
- Ability to read and interpret technical drawings and schematics
Software Proficiency
- MS Office applications (Excel, Word, PowerPoint, Outlook)
- CMMS (Computerized Maintenance Management System) experience preferred
- BMS/IBMS monitoring and control systems
- Basic AutoCAD reading ability is a plus
Soft Skills
- Strong analytical and problem-solving abilities
- Excellent communication and coordination skills
- Leadership qualities with team management experience
- Ability to handle pressure and emergency situations
- Customer-focused with professional demeanor
- Strong attention to detail and documentation skills
Personal Attributes
- Proactive approach with ownership mindset
- Willingness to work flexible hours including nights, weekends, and on-call duties
- Physical fitness for site walkthroughs and floor inspections
- Quick decision-making ability during emergencies
- Commitment to continuous learning and skill development
Working Conditions
- Site-based role with full-time presence at assigned facility
- Regular floor walkthroughs and technical area inspections required
- May require work during off-hours for critical maintenance activities
- On-call availability for emergency breakdowns
- Exposure to mechanical rooms, electrical panels, and roof-top equipment areas
- Personal protective equipment (PPE) to be worn as required
Key Performance Indicators
- HVAC system uptime and temperature compliance
- UPS system reliability and battery health
- Preventive maintenance schedule adherence
- Mean time to repair (MTTR) for breakdowns
- Energy consumption optimization
- Compliance audit scores
- Client satisfaction ratings
Location:
On-site -Gurugram, HRScheduled Weekly Hours:
48If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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