Occupancy Planner
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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
This Role: The Occupancy Planner will lead the collection and analysis of business, occupancy, and space data, prepare occupancy recommendations and presentations, support client move requests, and deliver regular reports.
Duties include but are not limited to:
- Track and manage space and occupancy data within relevant technologies.
- Develop space solutions by analyzing occupancy, utilization, and space data.
- Handle tactical occupancy planning (e.g., space planning, block and stack plans) and prepare options/recommendations.
- Collaborate with the occupancy planning team on strategic solutions for campus/building forecasts and concerns.
- Work with facilities management teams on projects related to moves, space audits, occupancy, vacancy, and change management.
- Facilitate transfer of approved occupancy plans to MAC (Move, Add, Change) team for implementation.
- Ensure accurate reporting using IWMS tools and maintain key relationships for seating assignments.
- Identify proactive needs, troubleshoot deficiencies, and implement best practices.
- Manages PA space/occupancy data (supply/demand, growth, allocation).
- Main contact POC for all Australia + New Zealand PAs/Groups/Teams. Develops site Stacking Plan options.
- Depending on workload and regional need, work on OP strategy and analysis for other countries in South East Asia (Singapore, Malaysia, Indonesia, Vietnam, Philippines)
- Tracks reorganizations and demand changes. Manages RRU and team updates.
- Updates monthly portfolio review and commentary.
- Quarterly SFT forecast review to assess demand-supply risk and plan proactively.
- Develops strategy deck components for site strategy and forecasted demand.
- Collaborates with MAC/Ops for seamless plan/project delivery.
- Reviews new project requests and business feedback.
- Creates and maintains planning project records.
- Responds to GUTS tickets. Conducts regular data quality governance.
- Accountable for MMR and all Adhoc reporting
- Partner with project and construction teams on large relocations/restacks.
- Provide guidance and advocate best operational practices for the region.
- Escalation point for country site services managers and facilities managers.
- Review Regional Reporting processes and metrics.
Sounds like you? This is what we are looking for:
- Bachelor's Degree in Architecture, Interior Design, Real Estate, or related field
- Prior experience in space/occupancy planning at a strategic level and experience with office interior renovations is desirable
- Knowledge on AutoCAD and CAFM systems is desirable
- Strong PowerPoint and Advanced Excel skills (pivot tables, formulas, etc.)
- Excellent English written and oral communication skills
- Excellent MS Office skills and GSuite - confident with all packages, particularly PowerPoint & Excel / Slides, Trix & Docs.
- Excellent organizational skills - able to balance daily demands with driving projects that support growth
- Excellent attention to detail when maintaining documents and dealing with data.
Competencies
- Experience handling multiple demands and an understanding of financials
- Accurate with attention to detail and a strong work ethic
- Relationship building at all levels
- Ability to collaborate with others as well as work productively on your own.
- Proactively bring solutions to management
Location:
On-site -Sydney, NSWIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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