Project Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Project Coordinator provides essential administrative support that enables project delivery teams to maintain focus on technical execution while ensuring consistent application of PMO standards. This role serves as the operational foundation for process standardization, communication facilitation, and documentation management across the program, supporting both individual project success and overall program efficiency through dedicated administrative expertise and process support.

This role will report to the PMO Lead and provide comprehensive administrative and operational support to project delivery teams across all regions. The Project Coordinator will facilitate communication, manage documentation, coordinate meetings, and support governance activities while ensuring consistent application of PMO standards and processes. This position enables Development Managers, Construction Managers, and regional teams to focus on technical project execution by handling routine administrative tasks and supporting process standardization across the program's annual projects.

Primary Responsibilities:

Administrative Support:

- Coordinates project meetings, prepares agendas, manages meeting minutes, and tracks action items across assigned project portfolios

- Maintains project documentation, filing systems, and ensures compliance with established PMO standards and templates

- Supports project communication by distributing status reports, coordinating stakeholder updates, and managing project correspondence

- Assists with project deliverable preparation, formatting, and quality assurance to ensure consistency across all project outputs

- Manages project calendars, milestone tracking, and coordinates project review sessions

- Maintains project contact databases and distribution lists for standardized communication across all stakeholders

- Provides Smartsheet and TRIRIGA data input support, ensuring accurate project information and system updates

- Drafts routine project communications including status updates, milestone notifications, and standard correspondence under PMO direction

Process Support & Standardization:

- Supports implementation of PMO methodologies, templates, and best practices across assigned regional teams

- Assists in conducting project health checks and process compliance reviews as directed by PMO Specialists

- Maintains PMO documentation including process guides, templates, and training materials

- Supports data collection and entry for project performance reporting and KPI tracking

- Assists with project closeout activities including lessons learned documentation and knowledge transfer

Team Coordination:

- Facilitates communication between project teams, regional managers, and COE leadership

- Supports onboarding of new project team members with PMO process training and orientation

- Coordinates cross-functional activities between PMO and Controls teams as needed

- Assists with special projects and continuous improvement initiatives as assigned by PMO Lead

Training & Documentation:

-Supports delivery of PMO training sessions and process workshops to project delivery teams

- Maintains current knowledge of project management tools and assists team members with system navigation

- Contributes to development and maintenance of PMO knowledge repository and best practice documentation

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.