Project Coordinator – IFM Projects

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

The Project Coordinator will support the project management team in the execution of building, infrastructure, and campus improvement projects. This role is responsible for project data administration, maintaining accurate project documentation, identifying process gaps or inconsistencies, and providing administrative and operational support across multiple projects. The ideal candidate is highly organized, detail-oriented, and able to manage competing priorities in a fast-paced environment.

Your day-to-day tasks will include:

• Preparing project management reports, meeting minutes, presentations, and project-related communications

• Managing and maintaining project documentation including contracts, budgets, schedules, and project files

• Supporting project managers and coordinators with administrative and operational tasks across multiple projects

• Maintaining and updating best practice templates and project resources within SharePoint

• Coordinating travel arrangements, expense reports, meetings, lunches, and virtual conference logistics

• Monitoring accounts receivable activities and ensuring compliance with financial guidelines and working capital targets

• Assisting local teams with achieving annual financial and operational goals

• Collaborating with internal stakeholders, clients, and project teams to support communication and project execution

• Identifying and addressing project-related issues while supporting process improvements and data accuracy

Desired experience and technical skills:

Requirements:

• Bachelor’s degree from an accredited institution

• 1-3 years of experience in a similar project coordination or administrative support role

• Strong organizational skills with the ability to manage multiple projects simultaneously

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office applications including PowerPoint, Word, Outlook, and Excel

• Ability to work independently and complete projects with minimal supervision

• Strong attention to detail and problem-solving capabilities

• Ability to adapt in a changing environment and manage ambiguity effectively

• Strong interpersonal skills with the ability to build relationships across teams and stakeholders

Preferred:

• Experience supporting project management or facilities-related teams

• Familiarity with SharePoint and project documentation management

• Experience coordinating client meetings, conferences, or events

• Customer-focused mindset with a proactive and collaborative approach

• Ability to identify process improvements and support operational efficiencies

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.