Executive Assistant

Responsibilities

• Manage the CEO’s daily schedule, appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, presentations, reports, and meeting materials.
• Handle confidential information with discretion and professionalism.
• Follow up on action items, deadlines, and ongoing projects on behalf of the CEO.
• Coordinate and support strategic initiatives, ensuring timely implementation and reporting.
• Supervise and support the Accountant’s tasks to ensure accuracy and compliance.
• Review financial reports, invoices, and expense claims before final submission.
• Coordinate between the CEO and accounting team for financial planning, budgeting, and audits.
• Ensure proper documentation and timely processing of financial transactions.
• Serve as a communication bridge between the CEO and various departments.
• Track departmental updates, reports, and deliverables to ensure alignment with executive priorities.
• Assist in organizing cross-functional meetings, workshops, and company-wide announcements.
• Support HR, Operations, and other teams as needed to streamline processes and enhance workflow.
• Maintain office systems, records, files, and databases for easy retrieval and accuracy.
• Coordinate with vendors, service providers, and external partners as required.
• Support administrative tasks such as procurement, documentation, and event coordination.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience (3-5 years) as an Executive Assistant or similar administrative role.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication skills in Arabic and English (written and verbal).
• Proficiency in Microsoft Office Suite and business communication tools.
• High level of professionalism, confidentiality, and attention to detail.
• Ability to work under pressure and manage multiple priorities.

Required Skills

• Microsoft Office

Job Details

• Location: Aqaba - Jordan
• Industry: Administration & Customer Services
• Job Type: Full-Time
• Degree: Bachelor
• Experience: 6 - 10
• Nationality: Unspecified