Payroll Specialist – Payroll Time Admin

Title:

Job Summary

The Payroll Specialist - Payroll Time Admin is responsible for managing the reconciliation and validation of employee timesheet data in Microsoft Dynamics 365 Project Operations (MSD365) against approved leave transactions recorded in Workday. The role supports accurate time reporting, investigates discrepancies, and contributes to payroll readiness and operational compliance activities.

Working with employees, managers, HR Absence partners, Project Controls, and Payroll teams, the Time Admin coordinates for issue resolution, supports reporting and audits, and helps drive improvements in data quality, controls, and process efficiency.

Key Responsibilities

Time & Labor Reconciliation

• Reconcile employee timesheet data in MSD365 against approved leave transactions recorded in Workday.
• Investigate and resolve discrepancies, missing leave transactions, duplicate reporting, and other exceptions.
• Analyze variances between reported work hours and approved leave records.
• Review employee timesheet submissions and monitor exception trends.
• Maintain reconciliation logs, exception reports, and supporting documentation.

Stakeholder Coordination & Issue Resolution

• Coordinate with employees, managers, HR Absence partners, Project Controls, and Payroll teams to resolve time and leave discrepancies.
• Manage outstanding reconciliation items through closure.
• Communicate payroll-impacting issues and support timely resolution.
• Support employee and manager communications related to time reporting requirements and payroll readiness.

Payroll Support

• Support payroll readiness activities through validation of time and leave data.
• Assist with payroll input validation and investigation of payroll-impacting issues.
• Support payroll audits and operational reviews through reconciliation reporting.
• Support continuous improvement initiatives related to controls, data quality, and process efficiency.

Compliance, Controls & Audits

• Ensure compliance with company time reporting policies, procedures, and established business processes.
• Maintain audit-ready documentation supporting reconciliation and issue resolution activities.
• Support internal and external audit requests related to time reporting, leave records, and workforce data.
• Monitor adherence to operational controls and processing timelines.
• Identify opportunities to improve compliance, accuracy, and data quality.

Reporting & Analytics

• Generate reconciliation, exception, compliance, and payroll readiness reports.
• Analyze trends and recurring discrepancies to identify improvement opportunities.
• Support management reporting through dashboards, operational metrics, and insights.
• Utilize Excel and Power BI to support data analysis and reporting.

Required Experience

• 3-5 years of experience in payroll operations, time administration, workforce administration, HR operations, or shared services.
• Experience with Microsoft Dynamics 365, Workday, SAP, Oracle, or similar enterprise systems.
• Understanding of time and attendance processes, payroll operations, and reconciliation activities.
• Supported Microsoft Dynamics 365 Project Operations timesheet processes.
• Experience working with Workday or HR/payroll systems.
• Performed reconciliations across payroll, HR, or workforce systems and supported multinational operations.
• Understanding using Power BI and reporting tools for analysis and operational reporting. Advanced Microsoft Excel skills with strong analytical capabilities.
• Exposure to payroll compliance, audits, process controls, or continuous improvement initiatives.
• Strong communication, stakeholder management, and organizational skills.

Preferred Qualifications

• Bachelor’s degree in business administration, Finance, Accounting, Human Resources, or a related field.