Facilities Project Manager

To provide Building Management and Project Management support. The incumbent will ensure effective planning, coordination and monitoring of projects and other maintenance aspects related to the Buildings/Business premises. To ensure that quality and safety standards are maintained and continually.

• Leads the planning, execution, and successful completion of facilities projects.
• Conduct thorough project assessments, feasibility studies and business cases.
• Responsible for managing resources, timelines, and budgets while ensuring projects align with organizational objectives.
• Develop comprehensive project plans, defining scope, objectives, and deliverables.
• Lead, motivate, and manage project teams, ensuring they work cohesively and efficiently. Provide direction and support to team members.
• Identify potential risks and develop strategies to mitigate them. Monitor and address issues as they arise to keep the project on track.
• Adapt to changing project requirements and scope. Implement changes effectively while minimizing disruptions to the project's progress.
• Develop and maintain a basic understanding of relevant project management policies, frameworks, procedures, plans, and systems as they relate to processes.
• Define and manage project quality control to ensure adequate quality control application across the project time span.
• Liaise with Finance and Procurement regarding the appointment of consultants and/or contractors, and prepare procurement specifications
• Project manages construction projects on site, including regular site meetings with consultants, contractors and regular liaison with In-house Project Team and Sponsors, to ensure cost control and that actions are managed within the allocated timeframes.
• Prepares and submits reports/statistics of work undertaken to various structures as required, in accordance with the reporting schedule.
• Monitors and measures the department's performance in accordance with the metrics agreed upon in the performance agreements and corporate balanced scorecard.
• Monitor and report on project portfolio performance, providing a real-time, comprehensive, and prioritized overview of all projects.

LEADERSHIP COMPETENCIES

• Resilience
• Decisiveness in Execution
• People Engagement
• Communication and Engagement
• Diverse Stakeholder Management
• Teamwork
• Innovation
• Change leadership
• Strategic Thinking
• Business Mind Set

TECHNICAL/FUNCTIONAL COMPETENCIES

• Analysing
• Budget and resource management
• Persuading and influencing.
• Planning and Organizing
• Problem-solving and decision-making
• Project Management
• Quality control and assurance
• Stakeholder communication and management
• Writing and Reporting

BEHAVIOURAL COMPETENCIES

• Client Centricity
• Coaching, advisory and guiding skills
• Coping with Pressures and Setback
• Demonstrated ability to manage multiple tasks
• Flexible and able to deal with ambiguity
• Good Communication Skills
• Relationship building and networking.
• Strong negotiation and influencing capability

• A relevant Degree in Engineering, Project Management or equivalent (i.e. Built Environment, or Quantity Surveying, or any other Engineering qualification related to Engineering fields (i.e., Electrical, Mechanical, Structural, etc.).
• A post-graduate qualification will be an added advantage

• A minimum of 8 years’ experience in the Facilities management industry.
• Strong knowledge of Facilities Management, Building Maintenance and National Building Regulations.
• At least five years’ experience in a project management environment
• Sound knowledge of the Procurement process, Construction Industry Development Board and Contract Management principles.
• Proficiency in project management software tools and methodologies.
• Proven track record of successfully managing multiple complex projects
• Strong leadership skills and ability to effectively manage and motivate team members
• Excellent communication, problem-solving, and decision-making skills
• Knowledge of industry best practices and the ability to adapt them to specific project needs.