Purchase Executive

Performs all duties related to purchasing order entry and post-entry supply chain tracking. Interacts with domestic suppliers, to maintain pricing and delivery schedule. Interacts with internal personnel as a liaison between supply orders and demand orders.

Key Responsibilities

• Manage department contract and purchasing requests.

• Establish, update and maintain departmental files and records.

• Creates data bases, perform data entry, participates in purchasing projects by researching or providing relevant information; prepares reports accurately and within the allowed time frame.

• Authorizes payment for purchases by forwarding receiving documentation.

• Liaison with the accounting department to reconcile invoices and purchase orders.

• Keeps information accessible by sorting and filing documents.

• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.

• To understand and strictly adhere to the Hotel’s Employee rules & regulations.

• To report for duty punctually wearing the correct uniform and name tag at all times.

• Performs any other duties as assigned to him/her by management.

Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.

Skills, Knowledge and Expertise

EXPERIENCE:

To fill the position, the following is required:

Minimum of 2 years’ experience in a purchasing position preferably in an international luxury five star hotel.

COMPETENCIES:

• Ability to handle high volume with attention to detail
• Excellent written and verbal communication skills
• An ability to establish and retain effective working relationships with hotel staff and clients/vendors
• Strong organizational and time management skills
• Applies a professional, confidential and ethical approach at all times
• Works in a safe, prudent and organized manner