KERING HR Operations Specialist

Summary

The HR Operations Specialist is responsible for delivering HR operational support and administrative services to Kering brands and employees across the employee lifecycle. This role ensures accurate HR data management, seamless onboarding and offboarding processes, payroll and benefits administration support, compliance with local regulations, and excellent employee service through the HR Shared Services model.

The position plays a critical role in maintaining data integrity across HR systems, supporting process execution, and partnering with HR stakeholders to ensure a consistent and high-quality employee experience.

Job Description

SUMMARY

The HR Operations Specialist is responsible for delivering HR operational support and administrative services to Kering brands and employees across the employee lifecycle. This role ensures accurate HR data management, seamless onboarding and offboarding processes, payroll and benefits administration support, compliance with local regulations, and excellent employee service through the HR Shared Services model.

The position plays a critical role in maintaining data integrity across HR systems, supporting process execution, and partnering with HR stakeholders to ensure a consistent and high-quality employee experience.

HOW YOU WILL CONTRIBUTE

• Maintain accurate employee records and personnel data within Workday and other HR systems.
• Support onboarding, employee changes, transfers, and termination processes while ensuring compliance with local requirements.
• Review and validate employee information, compensation data, organizational structures, and supporting documentation.
• Draft employment contracts, amendments, local employment letters, and HR-related documentation.
• Manage onboarding activities, including employee documentation, system setup, benefits enrollment, and personnel file creation.
• Partner with Payroll to ensure employee transactions are processed accurately and within payroll deadlines.
• Support employee lifecycle transactions, including compensation changes, organizational changes, leave administration, and offboarding activities.
• Maintain employee schedules, benefits information, allowances, and payroll-related data in applicable systems.
• Provide employee support regarding payroll, benefits, policies, time-off requests, HR processes, and employment-related inquiries.
• Deliver excellent customer service through Kering Connect and HR Shared Services support channels.
• Escalate employee issues and complex cases as appropriate while ensuring timely resolution.
• Support benefits administration, including employee enrollment, benefits updates, vendor coordination, retirement plans, billing reconciliations, and eligibility management.
• Coordinate with external vendors and third parties regarding employee benefits and employment requirements.
• Manage employee work authorization and permit processes, providing guidance and ongoing monitoring as required.
• Execute Workday transactions and approvals while ensuring data accuracy and compliance with local legislation and company policies.
• Support organizational restructuring projects and mass employee data updates through system uploads and process execution.
• Maintain accurate personnel files and ensure compliance with document retention requirements and data privacy regulations.
• Support internal and external audits by preparing documentation and ensuring data accuracy.
• Perform HR compliance activities, including communications with government agencies and external authorities where required.
• Conduct regular audits of HR data, employee records, payroll information, and system transactions.
• Generate reports related to hires, terminations, employee changes, payroll validation, and HR metrics.
• Partner with Brand HR teams and stakeholders to resolve employee issues and support operational needs.
• Participate in continuous improvement initiatives and special projects within HR Shared Services.
• Support process documentation, workflow updates, and standardization efforts across the HRSS function.

WHO YOU ARE

• Bachelor’s Degree in Human Resources, Business Administration, Psychology, or a related field.
• 1-2 years of experience in HR Operations, HR Administration, Payroll, Shared Services, or a related HR function.
• Experience supporting employee lifecycle processes, including onboarding, employee changes, and offboarding.
• Knowledge of HR systems, preferably Workday or similar HRIS platforms.
• Familiarity with payroll processes, employee benefits administration, and HR compliance requirements.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational and prioritization skills with the ability to manage multiple tasks simultaneously.
• Strong customer service mindset and ability to handle employee inquiries professionally.
• Effective verbal and written communication skills.
• Ability to work collaboratively with cross-functional teams and stakeholders.
• Strong problem-solving and analytical capabilities.
• Comfortable working in a fast-paced, service-oriented environment.
• Proficient in Microsoft Office applications, particularly Excel and Outlook.
• Experience within a Shared Services environment is a plus.
• Fluent in English (written and spoken).
• Experience supporting multinational organizations is a plus.

Job Type

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