OPERATIONS COORDINATOR

OPERATIONS COORDINATOR

Makati City, PhilippinesHybrid (3D onsite/2D WFH)AdministrativePosted Sep 07

Make your next big career move by applying as KMC Solutions’ next OPERATIONS COORDINATOR

As Operations Coordinator, you will work collaboratively with the Operations and Strategy to assist in the administration of existing Operational systems and processes, and the implementation of new business requirements.

·Create, update and coordinate implementation of business templates and user guides.

·Assist with the administration and improvement of all operational aspects of the business including but not limited to WHS; ESG; Sustainability; Modern Slavery; Project Accounting.

·Assist with the administration and improvement of Cachet platforms such as Asana; Harvest; Procore; Breadcrumb.

·Utilise strong MS office suite literacy skills to standardise and streamline Cachet templates across platforms and business functions.

·Compile monthly tracking data against Cachet employee KPI’s from various business platforms.

·Support process for Cachet to maintain Integrated Management System with ISO accreditation for ISO 9001 Quality Management System; ISO 14001 Environmental Management System; ISO 45001 OH&S Management System.

·Assist with general project coordination tasks on ad-hoc basis under the direction of the Operations and Strategy.

·Assist with administrative tasks to support procurement function of the business.

·Manage pre-qualification and licencing register and requirements (including applications) for above functional elements of the business.

On top of your salary, here are the exciting benefits you can look forward to:

HMO on Day 1 plus 1 free dependent

Group Life Insurance

Unused leave monetization

Fixed weekends off

Birthday Leave

Wellness Leave

The main responsibilities of a OPERATIONS COORDINATOR include:

Key Responsibilities / Activities

KPI’s

WHS

• Take minutes from WHS monthly leadership meeting and setup actions for team members in Asana task management platform.
• Create, update and coordinate implementation of Procore Forms and Inspections; 1Breadcrumb tools and templates.
• Review external WHS audits of Cachet project and system performance then implement changes required in order to improve performance and audit scores.

ESG

• Support the development, administration and implementation of Cachet ESG Policy.
• Assist with the administration of Modern Slavery compliance assurance process.

Sustainability

• Update Cachet Environmental Management Plan to integrate with SSSMP and Procore form process.
• Implement administrative improvements identified in Sustainability Gap Analysis.
• Assist in the development of framework document to detail requirements for project to obtain 5 or 6 star Greenstar Interiors rating.

Jonas

• Develop support documentation and assist with supply chain queries around transition to online Jonas portal for administration of subcontracts, variations and invoices.
• Update and upload new Jonas templates.
• Load new vendors into project accounting software and master vendor list.Maintain vendor database to ensure currency and suitability for online Jonas portal.

To apply, you must be an expert on the following requirements:

• 3-5 years' experience in an operations, administration, or coordination role
• Strong MS Office proficiency (especially Excel) for creating templates, tracking data, and standardising documents
• Familiarity with platforms such as Asana, Procore, or Breadcrumb (or similar project/operations management tools) is highly desirable
• Comfortable working with KPI tracking and compiling data from multiple systems
• Understanding of ISO Integrated Management Systems (ISO 9001, 14001, 45001) is an advantage
• Highly organised with strong attention to detail
• Strong written and verbal communication skills (for user guides, templates, and process documentation)
• Ability to manage multiple ad-hoc tasks and shifting priorities

Administrative

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