Accounting Specialist

Description

The Accounting Specialist plays a key role in supporting accounts payable processes, vendor statement reconciliation, and various administrative tasks to ensure smooth financial operations. This position requires strong attention to detail, collaboration across teams, and a commitment to continuous improvement. Responsibilities include managing the AP email inbox, processing invoices, reconciling vendor statements, handling stock adjustments, and assisting with month-end closing activities.

This role is based at our Louisville, KY manufacturing facility and reports to the Plant Controller.

Key Responsibilities:

• Monitor the Accounts Payable email inbox, print invoices and statements, and respond to inquiries or escalate as needed.
• Retrieve and distribute daily USPS mail, ensuring AP-related documents are processed promptly.
• Match invoices for material received in Louisville with receiving documents, requesting additional documentation as necessary.
• Process drop ship, Louisville, and direct post invoices, as well as credit memos, following documented procedures.
• Research and resolve invoice and credit memo discrepancies, collaborating with internal teams and escalating unresolved issues.
• Obtain approvals for selected direct post invoices.
• Scan and retrieve invoices for Construction in Progress (CIP), sales and use tax, and other requests.
• Compile data from reports and AP files, utilizing Excel functions such as VLOOKUP, sorting, and filtering.
• Prepare and archive invoices at year-end for offsite storage; set up files for the new year.
• Assist with physical inventory counts at year-end, as needed.
• Perform vendor statement reconciliations.
• Process stock adjustments, transformations, and approved inventory disposals.
• Support month-end closing activities and assist with special projects as assigned.
• All other duties as assigned.

Skills & Qualifications

• Degree in Accounting, Finance, or Business Administration preferred, but not required.
• General accounting and administrative skills.
• Proficiency with using Microsoft Office products, including Excel.
• Analytical and critical thinking skills.
• Effective communication skills and works well with others.
• Must be able to work independently at times, and with limited direction.
• Must be able to perform their job duties primarily in an office and remain in a stationary position for long periods of time

Koroseal Total Rewards:

• Vacation time, personal time, and 11 paid holidays
• Medical, Dental and Vision Insurance including a Flexible Savings Account or Health Savings Account
• Company paid Short Term Disability & Life Insurance with supplemental options available for employees
• 401(k) with company match
• Paid training and career development
• Employee well-being benefits including robust EAP offering
• Company events

Location: Louisville KY

Status: Salaried Non-Exempt

Reports to: Plant Controller

Level: Individual Contributor