Document Controller

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

To provide practical document control support across the programme development portfolio, programmes and project teams, reporting to the Information and document control manager. The role is responsible for the day-to-day administration, control and coordination of project documentation and records. The document controller will help ensure that information is accurate, complete, traceable, accessible and managed through agreed systems, workflows and procedures. Working closely with project teams, suppliers and delivery partners, the role will support consistent application of document control requirements and provide reliable records for delivery, governance and assurance.

You’ll be responsible for:

• Managing project documents, records and registers accurately.
• Administering CDE workflows and document control systems.
• Applying numbering, metadata, revision and status controls.
• Coordinating document reviews, approvals and overdue actions.
• Maintaining secure, compliant and traceable project records.
• Supporting teams, suppliers and delivery partners.
• Supporting audits, governance and assurance activities.
• Driving consistent processes and continuous improvement.

You’ll need to have:

• Qualification or vocational training in information management, document control, business administration, construction, engineering or a related discipline.
• Relevant document control, information management or common data environment training.
• Awareness of information management principles and EN ISO 19650.
• Experience in document control or records management.
• Proficient in CDE systems and Microsoft 365.
• Understanding of document governance and version control.
• BIM and ISO 19650 awareness advantageous.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.