RECORDS TECHNICIAN

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.

To learn more about Macomb County benefits click here

CLASSIFICATION TITLE:

SALARY:

DEPARTMENT:

Opening Date:

Closing Date:

FLSA STATUS: Non-exempt/Overtime pursuant to Collective Bargaining Agreement

EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period

CURRENT HOURS AND STARTING TIME: Fulltime (40 hours per week) position. The starting time for this position is currently 8:00 a.m. Evening and weekend hours as needed.

LOCATION: Engineering Division

GENERAL SUMMARY:

Under direction, is responsible for management and oversight of the Field Manager System, AASHTOWare, Road Conductor, LCPtracker and ProjectWise collaboration software. Posts and monitors all testing reports, contract pay items and ensures they have proper testing/certification to Michigan Department of Transportation (MDOT).

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Management and oversight of the Field Manager System, Road Conductor, AASHTOWare, LCPtracker and ProjectWise.

Administrative contact for all questions regarding Field Manager, Road Conductor, AASHTOWare, LCPtracker and ProjectWise.

Posts and monitors all testing reports and contract pay items and ensures they have proper testing/certification for MDOT.

Prepares and distributes all contract modifications and pay estimates.

Review contractor submitted Certified Payroll for The Department of Roads, MDOT and Federal reporting compliance.

Prepares all projects for final review of MDOT.

Clerical work such as making reproduction of plans and data.

Update construction and maintenance records.

Maintains files of Macomb County Department of Roads properties, corners of sections, blueprints, construction prints and plans.

Assists the public with information pertaining to plans, benchmarks and section corners.

Downloads all project data and prepares project files from MDOT and Macomb County Department of Roads bid tabulations.

Maintains the project and plan record keeping systems.

Performs related duties as assigned.

QUALIFICATIONS:

Required Education and Experience:

• Possession of a high school diploma or a certificate of successful completion of the General Educational Development Test (GED)
• Two (2) or more years’ experience working as support staff performing assignments in the construction industry

Preferred Education and Experience:

• Bachelor’s Degree in Civil Engineering from an accredited college or university
• Two (2) or more years’ experience working as an Engineering Aide performing novice to intermediate level assignments in the Engineering field
• Proficient knowledge of MDOT’s ProjectWise filing system
• Two years’ experience using Field Manager Project Management Software
• Knowledge of MDOT procedures for computer record keeping
• Proficient with the program functions and operations of database software, word processing and plan printing
• Familiar with Michigan Manual of Uniform Traffic Control Devices (MMUTCD)
• Experience with policies affecting assignments, State and Federal records and reporting procedures. Policies affecting safety and employment

Required Licenses or Certifications:

• MDOT Office Technician Certification
• Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:

Knowledge of:

• Fieldbook, Field Manager, Road Conductor, AASHTOWare, LCPtracker and ProjectWise
• MDOT record keeping system
• Inspector’s Daily Reports
• MDOT materials and testing guidelines and requirements
• Macomb County Department of Roads plan and project filing systems
• Macomb County Department of Roads benchmark record keeping system
• Macomb County Department of Roads section corner record keeping system
• MDOT Materials Source Guide, MDOT Materials Quality Assurance Procedures Manual, MDOT Prevailing Wage Compliance and MDOT Documentation Guide
• Word, Excel, Internet and E-mail and other related software

Skill in:

• Revising maps, updating construction and maintenance records
• Maintaining Record systems
• Organization and time management
• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
• Providing customer service to internal and external customers via phone, email and in person
• Performing a variety of duties, often changing from one task to another of a different nature

Ability to:

• Work in an environment which embraces the county’s Dignity Campaign
• Effectively speak, write and understand the English language
• Effectively speak, write and understand a language other than English is preferred
• Understand and carry out oral and/or written instructions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Possess critical thinking skills
• Work independently

WORK ENVIRONMENT/CONDITIONS:

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S =Never/Seldom O =Occasionally F/C = Frequently/Continuously

Work Environment

Office or similar indoor environment: F/C

Outdoor environment: N/S

Street environment (near moving traffic): N/S

Construction site: N/S

Confined space: N/S

Exposures

Individuals who are hostile or irate: N/S

Individuals with known violent backgrounds: N/S

Extreme cold (below 32 degrees): N/S

Extreme heat (above 100 degrees): N/S

Communicable diseases: N/S

Moving mechanical parts: O

Fumes or airborne particles: N/S

Toxic or caustic chemicals, substances, or waste: N/S

Loud noises (85+ decibels): N/S

Blood Borne Pathogens: N/S

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N/S =Never/Seldom O =Occasionally F/C = Frequently/Continuously

Demand:

Balancing on even or uneven surfaces/ground: O

Bending (forward or backward bending at the waist): F/C

Climbing up or down stairs, ladders, scaffolding and platforms: N/S

Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S

Digging: N/S

Driving on sealed and unsealed roads: O

Grasping, gripping, holding, clasping with fingers or hands: F/C

Kneeling to work at low levels: O

Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C

Lift/Carry/Move objects from one level/position to another up to 10 pounds: F/C

Up to 34 pounds: O

Push/Pull objects away from or towards the body: F/C

Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): F/C

Sitting in a seated position during the task performance: F/C

Standing in an upright position without movement: F/C

Walking considerable distances in the facility on multiple surfaces: F/C

Running considerable distances in the facility on multiple surfaces: N/S

GENERAL REQUIREMENTS AND DISCLAIMERS

Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.

The AdTech bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.