Coordinator, Project Management

#MaesaMagic  

The next gen beauty company, Maesa is transforming the industry by incubating and growing meaningful, innovative brands and making prestige beauty accessible. Maesa believes beauty ignites inspiration, creativity, imagination, and connection, sparking new ideas and possibilities, and meeting unmet consumer needs. Through best-in-class design, formulation, brand creation and marketing capabilities, Maesa delivers new, better and different products with an unsurpassed speed to market. Maesa works with a variety of retailers to create and launch brands across beauty and wellness categories. The current portfolio includes Kristin Ess, Hairitage by Mindy McKnight, Fine'ry, Being Frenshe, and Niches & Nooks among other brands. For more information, visit www.maesa.com.

Maesa is seeking a highly organized and detail-oriented Project Management Coordinator to support our team of Project Managers across a wide range of launch, operational, and supply chain initiatives. This role is critical in ensuring accurate timeline management, smooth cross-functional communication, and the consistent delivery of high-quality project execution. The ideal candidate is proactive, solutions-oriented, and thrives in a fast-paced, dynamic environment. 

This role will be based in NYC with a 3x a week in in-office presence. 

Responsibilities:    

Project Support & Execution  

• Assist Project Managers in creating, updating, and maintaining comprehensive project timelines for product launches, instore merchandising, displays, sampling programs, updates to existing items and value creation.   
• Assist in tracking key project milestones and deliverables, ensuring teams remain aligned and accountable.   
• Document risks, gaps, and escalating issues to Project Managers as needed.   
• Support workflow management by preparing meeting agendas, consolidating recaps, monitoring deadlines, and following up on action items.   
• Help coordinate scope changes, artwork updates, and cross functional inputs to maintain accurate and current timelines.  
• Assist PMs with the creation of item codes and BOMs, and entering lead times, MOQs, and pricing into spec and purchasing systems.   
• Collaborate with cross-functional partners to ensure complete and accurate item records, including pack-outs, weights, and dimensional data  
• Track timely approval of production samples  

Cross-Functional Coordination  

• Organize project documents, trackers, and shared dashboards to maintain accuracy and visibility across teams.  
• Gather supplier quotes (directly or through functional partners) to support cost analyses and financial planning.  
• Assist Project Managers with financial tracking activities, including budget creation & updates and risk documentation.  
• Assist Project Managers in RFQ creation  
• Identify opportunities to streamline workflows and contribute to process improvement initiatives within the PM function.  

Team & Department Support  

• Support departmental initiatives, PM best-practice development, and internal process enhancements.  
• Provide backup support during peak workload periods or when multiple launches overlap.  
• Foster a collaborative, positive, and solutions-driven team culture.  

Qualifications and Requirements   

• Bachelor’s degree required.  
• 1-3 years of experience in project coordination or project management; experience in the cosmetics, beauty, personal care, or CPG industries strongly preferred.  
• Familiarity with one or more of the following categories is a plus: hair care, skin care, color cosmetics, fragrance, home care.  
• Advanced proficiency in Microsoft Excel; experience with Asana or other project management platforms is a plus.  
• Exceptional communication skills-clear, concise, and professional in both written and verbal formats.  
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.  

What We Offer    

$67K/yr - $70K/yr. Exact compensation may vary based on skills, experience, and location. This position is eligible for participation in a discretionary bonus plan based on individual and company performance.    

Maesa offers a variety of benefits to eligible employees. Employees can choose to enroll in health insurance coverage, wellness programs, life and disability insurance, and retirement savings plans. Through generous paid time off, a hybrid office setup, and paid leave options, Maesa encourages wellness and balance among employees.  

Our EVP

Maesa is the next-gen beauty company, where bold ideas become beautiful brands. We ignite the dreamer and doer in each of us. We move at the speed of culture to push boundaries and redefine possibilities unleashing #maesamagic everyday. By fostering a start-up spirit, we equip everyone to lead with accountability & execute with excellence. We champion each voice and empower every journey, creating an environment where we celebrate diversity of thinking, calculated risk taking, and cutting-edge innovation. Growth is personal, intentional, and limitless.