Procurement Officer

Key Responsibilities

• Procure raw materials, packaging materials, finished products, consumables, and services in line with business requirements and approved specifications.
• Manage purchase requisitions, requests for quotations (RFQs), purchase orders, and supplier contracts.
• Obtain, evaluate, and compare supplier quotations to ensure competitive pricing and compliance with procurement policies.
• Monitor supplier performance in terms of pricing, quality, availability, delivery, and service levels.
• Follow up on outstanding orders and proactively address supply delays, shortages, and potential risks.
• Work closely with Production, Warehouse, Quality, Planning, Logistics, and Finance to ensure materials are available when required.
• Ensure suppliers provide the necessary technical and compliance documentation, including TDS, SDS, COAs, certificates, and product specifications.
• Assist with supplier onboarding, due diligence, and supplier performance evaluations.
• Coordinate local and international procurement activities, including import requirements, shipping documentation, and delivery schedules where applicable.
• Resolve supplier queries and discrepancies relating to pricing, invoices, quantities, quality, and deliveries.
• Verify that received goods correspond with purchase orders and agreed specifications, working with Warehouse and Logistics to resolve any discrepancies.
• Maintain accurate procurement records and ensure all purchases comply with approved purchasing controls and procedures.
• Prepare procurement reports covering expenditure, savings, open orders, supplier performance, outstanding requirements, and supply risks.
• Build and maintain effective working relationships with suppliers, internal stakeholders, and external service providers.

Minimum Requirements

• A tertiary qualification in Supply Chain Management, Purchasing, Procurement Management, or a related field.
• 3-5 years of experience in procurement or purchasing, preferably within a manufacturing environment.
• Proven experience in sourcing, purchasing, supplier management, and procurement administration.
• Experience procuring raw materials, packaging materials, consumables, services, and other business requirements.
• Experience working with procurement systems and managing supplier-related queries and discrepancies.
• Proficiency in Microsoft Office applications.
• The ability to understand and interpret contracts and other legal or commercial documentation.

Skills and Competencies

• Strong negotiation and supplier management skills.
• Excellent verbal and written communication skills.
• Good organisational skills and attention to detail.
• Strong planning, coordination, and problem-solving abilities.
• The ability to manage competing priorities and meet deadlines.
• A proactive approach to identifying and resolving supply chain challenges.
• The ability to build and maintain strong relationships with suppliers and internal stakeholders.

Advantageous: Experience using Microsoft Dynamics 365 (D365) and exposure to international procurement and import processes.

Apply Now

If you have a solid procurement background, enjoy working with suppliers, and are passionate about ensuring efficient and cost-effective purchasing within a manufacturing environment, we would like to hear from you.

Please note that only suitable candidates will be contacted.