Front Office Executive Coordinator

Description

Markon is seeking an experienced Front Office Executive Coordinator to support an Intelligence Community customer. This role will provide high-level executive coordination, meeting management, and administrative support to senior leadership. The position will oversee executive scheduling, meeting preparation, action tracking, and coordination of major interagency and industry engagements. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, mission-driven environment.

Responsibilities

• Coordinate and manage the Director's executive meeting schedule, supporting approximately 50 meetings per month.

• Prepare meeting agendas, briefing materials, talking points, and presentations in coordination with executive officers and project teams.

• Attend executive-level meetings, capture key discussions and decisions, and prepare accurate meeting minutes and summaries.

• Utilize approved AI tools to assist with meeting documentation, ensuring accuracy, clarity, and appropriate handling of sensitive information.

• Maintain and track executive action items in Confluence, assigning owners, monitoring deadlines, and ensuring timely completion.

• Develop and distribute daily executive read books containing briefing materials, historical meeting notes, presentations, and outstanding action items.

• Lead planning and coordination for major interagency meetings, governance boards, leadership summits, and vendor engagements.

• Manage meeting logistics, stakeholder invitations, approvals, materials preparation, and post-meeting follow-up.

• Coordinate with senior leadership, executive officers, acquisitions personnel, external agencies, and industry partners to ensure effective communication and collaboration.

• Provide guidance to communications teams on agency protocols, stakeholder coordination, and sensitive messaging.

• Maintain accurate documentation and ensure timely communication of executive decisions, assignments, and organizational priorities.

Qualifications

• Active TS/SCI clearance with Polygraph required.

• Bachelor's degree in Business Administration, Communications, Management, or a related field.

• 5+ years of relevant experience in executive coordination, executive administrative support, program coordination, or front office operations.

• Experience supporting senior executives or leadership teams within government, defense, or Intelligence Community environments.

• Strong experience managing executive calendars, coordinating high-level meetings, and preparing briefing materials.

• Experience documenting meeting discussions, tracking action items, and managing follow-up activities.

• Proficiency with Microsoft Outlook, Confluence, Microsoft Office, and collaboration tools.

• Excellent written and verbal communication skills, including experience preparing executive-level summaries and correspondence.

• Strong organizational skills with the ability to manage multiple priorities and deadlines independently.

• Demonstrated discretion when handling sensitive, confidential, or pre-decisional information.

• Ability to collaborate effectively with senior leadership, government stakeholders, and external partners.

Desired Qualifications

• Experience supporting senior leadership within the Intelligence Community or Department of Defense.

• Familiarity with executive-level protocols, interagency coordination, and government front office operations.

• Experience coordinating large interagency meetings, governance boards, executive summits, or industry engagements.

• Familiarity with AI-assisted meeting summarization and documentation tools.

• Experience maintaining executive action tracking systems and developing daily briefing packages.

• Experience coordinating with acquisitions teams, external agencies, and government contractors.

Salary Range

Overview

Eager to join a team where your skills are valued, your growth is nurtured, and your impact is profound? Look no further than Markon, a premier consulting firm deeply dedicated to advancing our nation's most critical missions.

At Markon, we don't just offer jobs - we offer opportunities for personal and professional transformation. Empowering our employees to lead, innovate, and excel, we foster an environment where new ideas are not just welcomed but celebrated. As a perennial Washington Post Top Workplace, we prioritize the well-being and success of our team members, ensuring they can bring their best selves to work.

Headquartered in Falls Church, Virginia, Markon has garnered national recognition for our unwavering dedication to excellence in serving the intelligence community, as well as federal civilian and defense agencies. Our growing reach extends across 17 states, 116 countries, and 5 continents, where our team of dynamic professionals collaborates to deliver unparalleled program and project management services.

Markon values people and the tremendous impact each individual can make - which is why we’re consistently recognized as one of the best places to work in federal government consulting. Here, you can help solve the nation’s most important challenges, surrounded by colleagues who help you grow, advance, and succeed. We are deeply dedicated to what matters - bringing out the best in each other to advance our clients’ missions.Join us and make a meaningful impact.

Markon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, national origin, age, protected veteran status, or disability status. This job posting will remain open until the position is filled.

Benefits Offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Training and Tuition Assistance, Paid Time Off, and Holidays