Catering Coordinator

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Provides routine administrative and clerical support under moderate supervision for an individual, group, or department. Responsibilities may include preparing documents and correspondence, coordinating schedules and meetings, answering and transferring phone calls, ordering supplies and equipment, and assisting with travel arrangements, conference calls, payroll, and transcription.

This is an intermediate-level support position requiring strong organizational, communication, and administrative skills.

Patient Care Required: No

Qualifications

Mon-Fri 8am:-4:30pm

Essential Functions

• Prepare reports, meeting minutes, correspondence, and other departmental materials.
• Create, edit, and maintain documents, spreadsheets, and presentations.
• Manage schedules, appointments, and itineraries.
• Coordinate meetings, travel arrangements, and conference calls.
• Prepare and complete expense reports.
• Answer, screen, and transfer phone calls as appropriate.
• Perform transcription and proofread or edit written materials as needed.
• Assist with preparing departmental applications and documentation.
• Maintain knowledge of applicable business unit policies and procedures.
• Handle sensitive, complex, and confidential information appropriately.
• Complete routine administrative assignments under moderate supervision.

Education

• High School Diploma or equivalent required.
• Trade, Technical, or Vocational Diploma in a related field preferred.
• Experience cannot be substituted for the required education.

Experience

• 2-3 years of Administrative Assistant or Secretarial experience required.

Knowledge, Skills & Abilities

• Proficiency with standard office procedures and equipment, including filing, copying, scanning, printing, and faxing.
• Proficiency with Microsoft Office.
• Strong proofreading and editing skills.
• Ability to operate multi-line or standard office phone systems.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and ability to communicate professionally with others.
• Ability to use standard office equipment effectively.
• Familiarity with medical terminology.

Additional Job Details (if applicable)

Remote Type

Onsite

Work Location

55 Fruit Street

Scheduled Weekly Hours

0

Employee Type

Per Diem

Work Shift

Rotating (United States of America)

Pay Range

$18.58 - $26.58/Hourly

Grade

3At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.