Coordinator: Lateral Partner Recruitment

Overview

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you thrive in a collaborative environment that values exceptional client service, initiative, professionalism, responsiveness, and adaptability, we invite you to consider joining our Commercial department in our Los Angeles office as a Coordinator: Lateral Partner Recruitment.

The Coordinator: Lateral Partner Recruitment provides day-to-day coordination and administrative support to the Global Lateral Partner Recruitment team, with a strong focus on scheduling interviews, managing candidate logistics, and helping to deliver a smooth candidate and stakeholder experience. This position will work closely with the wider Commercial team and other Business Services teams globally, providing reliable coordination and administrative support when required.

Responsibilities

Essential Functions:

Recruitment Coordination

• Coordinate lateral partner candidate interviews working with the external recruiters and/or directly with candidates as well as partners and/or their legal practice assistants arranging times, booking meeting rooms or virtual meetings, and ensuring a smooth scheduling process from initial briefing through to completion
• Manage complex interview logistics across time zones, helping to resolve calendar conflicts and keeping candidates, recruiters, and interviewers updated on arrangements
• Prepare and send interview confirmations, agenda details, and supporting information to candidates and internal stakeholders in a timely and professional manner
• Track interview stages and maintain accurate candidate pipeline records, ensuring recruitment systems and trackers are updated on a daily basis
• Collect and collate interview feedback, following up with interviewers and supporting the Lateral Partner Recruitment team to keep processes moving efficiently
• Support the administration of candidate documentation, including interview packets, business plans, lateral partner questionnaires (LPQ), and other recruitment materials
• Liaise with internal teams such as Lateral Partner Integration, Risk Management, HR, Finance, and Business Development to support recruitment processes and candidate progression
• Act as a professional point of contact for candidates and recruiters, helping to ensure a positive and well-organized experience throughout the process
• Maintain and update candidate profiles in the applicant tracking system (LawCruit and viDesktop)

Onboarding and Team Support

• Assist with preparing offer and onboarding documentation, liaising with relevant teams as needed
• Work with Lateral Partner Recruitment and Integration teams to support pre-onboarding and onboarding activity to help ensure a smooth transition for successful candidates
• Help prepare status updates, reports, and recruitment materials for internal stakeholders, ensuring accuracy and integrity of data
• Stay abreast of industry trends, lateral hiring moves and practices, and competitive market developments
• Log and process recruitment invoices when required
• Provide general administrative support to the Lateral Partner Recruitment team and assist with ad hoc projects when required

Qualifications, Experience and Personal Attributes

Education/Training/Certifications:

• BA or BS degree; previous law firm experience preferred
• Minimum of 2 years’ experience in recruiting, preferably in a law firm or professional services environment. Prior legal recruiting experience with lateral partner recruiting is strongly preferred

Professional Experience:

• Previous experience in an administrative, coordination, recruitment, or professional services support role
• Experience supporting interview scheduling, calendar management, or recruitment coordination would be beneficial

Technical Skills:

• Proficiency in Microsoft Office products
• Proficient with applicant tracking systems (ATS) such as LawCruit and viDesktop

Performance Traits:

• Ability to work in a busy, fast-paced environment sometimes under pressure and adhering to tight deadlines
• A strong administrative background with highly developed organizational skills and exceptional attention to detail
• A proactive approach and willingness to learn
• Possess excellent written and strong communication skills
• Ability to be discreet and maintain confidentiality at all times
• Confidence working with a range of internal and external stakeholders in a professional environment
• Ability to prioritize tasks, stay organized, and manage multiple scheduling requests effectively
• Strong IT skills with literacy in Microsoft packages including Outlook, Word, Excel and PowerPoint
• Adaptable, flexible and reliable
• Personable with strong team-based work ethic

This description is not exhaustive, and the Firm may modify it at any time at its sole discretion; nothing herein creates an employment contract or alters the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request an accommodation related to the application process or interview, please email [email protected]. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Mayer Brown works with select external search firms that have been vetted against our standards. Firms without a contract or agreement with Mayer Brown are not authorized to represent that they are working with the Firm, nor are they entitled to placement fees. Mayer Brown does not accept unsolicited CVs from external recruiters. Submission of an unsolicited CV to Mayer Brown or any of its Partners or employees will not establish any right of priority for the submitting agency.

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