Project Coordinator

Primary Function: Perform administrative duties for divisional and project management teams.

Responsibilities:

• Assists with preparing, coordinating, printing, distributing, tracking, filing and archiving project delivery and construction phase administration files and documents throughout the project life cycle.
• Manages, and takes ownership of duties, calendars, and overall organization in a strong support capacity.
• Consults with Project Managers to complete all required documentation to initiate project start up and closeout.
• Prepares, tracks, and electronically files contract documents.
• Documents project submittals.
• Updates and maintains technical lists and various information databases.
• Verifies subcontractor insurance coverages.
• Assists with creating and maintaining Job Cost reports.
• Edits/proofreads miscellaneous technical letters, correspondence, reports, and other materials.
• Assists with formal responses to requests for proposals and requests for qualifications.
• Promotes integrity, honesty, hard work, safety, and quality throughout all aspects of the project and is a professional representative of M. B. Kahn.
• Performs additional assignments as directed by management or as required for successful project completion.

Required Skills/Abilities:

• 4+ years’ experience as an administrative assistant, preferably in the construction industry.
• Knowledge of AIA software and certificates of insurance are a plus.
• Ability to manage multiple priorities and work in a fast-paced environment while maintaining focus and attention to detail.
• Excellent customer service and interpersonal communication skills.
• Strong Microsoft Office skills including Word, Access, Excel, PowerPoint and Publisher.
• Ability to work independently, self-starter.
• Ability to keep information organized and confidential.
• Associates degree or higher preferred.