Communications Assistant C

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Hiring Unit:

Oncology

Position Summary:

The incumbent is responsible for the promotion and presentation of a consistent image of McGill as a major institution of international caliber. Develop and implement communication services consistent with the University, the Department’s mission and objectives, including news, public relations, social media, translation, graphic design, audiovisual, photography, web and multimedia. Organize conferences, symposia, workshops, campaigns and fundraising events. Publish brochures and newsletters.

Primary Responsibilities:

· Administer the Visiting Speakers Program of Oncology, including making recommendations on potential speakers.

· Responsible for the preparation and delivery of communications material

· Plan meetings, conferences, lectures and events for the Department

· Compile information for guest speakers, arrange for flights, hotels and transportation.

· Prepare and administer budget related to events.

· Prepare documentation for distribution for events and department.

· Administer, maintain and design departmental website.

· Distribute and communicate information on events and procedures via documents, posters, reports and website.

· Assess and resolve problems related to communication, website and events.

· Analyze data from the events gathering statistics on interests, attendance and costs.

· Support with the general administration of the Gerald Bronfman Department of Oncology.

Other Qualifying Skills and/or Abilities

Demonstrated experience with event planning and the ability to coordinate multiple events throughout the year is considered an asset. Attention to detail. Strong sense of initiative and organizational skills. Ability to multi-task and work with tight deadlines. Demonstrated ability to develop, design and create in-house marketing materials and communication plans. Strong interpersonal skills. Resourceful, diplomatic and creative. Positive attitude, with the ability to work well in a team and independently. Ability to propose new ideas and anticipate possible difficulties, troubleshoot and implement solutions. Demonstrated ability to effectively communicate in both English and French, spoken and written.

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

For a definition of our language proficiency levels, please clickhere.

Minimum Education and Experience:

Hourly Salary:

Estimated Number of Work Hours per Week:

Position Start Date:

Position End Date:

Deadline to Apply:

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].