Project Manager, Harmonization

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Position Summary:

Reporting to the Vice-President, Communications and Institutional Relations (CIR) and Executive Sponsor, the Project Manager, Harmonization leads the planning, oversight, and execution of a major organizational transformation initiative. The role provides strategic leadership, project governance, and operational direction to advance organizational integration, harmonization, and business process optimization. The incumbent develops and manages project plans, schedules, scope, resource allocations, budgets, and deliverables; co-leads project meetings with CIR's Change Management Lead; monitors progress, risks, issues, and dependencies; and provides regular updates and recommendations to stakeholders. Working in close partnership with the Change Management Lead, the Project Manager drives change implementation and the successful delivery of project objectives.

Primary Responsibilities:

• Manage and implement transformation, including operating model redesign, service delivery enhancement, and process optimization etc. aligned with the harmonized business model, using established project management methodologies, including project planning, scheduling, monitoring, and execution.
• Develop measurable project goals, objectives and benefits and monitor progress.
• Identify and manage project dependencies and critical path activities to ensure projects remain on schedule and meet established goals/objectives.

• Provide senior professional expertise; communicate goals, expectations, roles and status updates; follow up on outstanding action items and collaborate with stakeholders to identify and resolve issues as needed.

• Work collaboratively with Change Management Lead to identify risks and develop mitigation strategies and contingency plans to address project challenges.
• Assess operational impacts and implementation requirements in collaboration with functional experts.

• Identify and realize opportunities to improve operational efficiency, improve client experience, and achieve cost savings. Leverage operational data, procurement expenditures, and vendor contract analyses to assess performance, and inform business transformation and continuous improvement efforts.

• Coach and guide teams on best practices in organizational transformation and continuous improvement.
• Partner with the Change Management Lead to align project timelines and implementation activities while maintaining clear accountability for respective workstreams.
• Establish and maintain effective relationships, communication tools and systems with stakeholders to ensure that required information, resources and expertise are available to support the achievement of project milestones and schedules.
• Liaise with stakeholders, partners and other interested parties; collaborate with multidisciplinary teams and provide cross-functional guidance. Enable timely resolution of project-related concerns through effective coordination with CIR and McGill community stakeholders.
• Drive consistency and quality of implementation through the execution of project management best practices.
• Ensure project deliverables are documented, approved, and transitioned appropriately to operational teams.

Knowledge and Skills

• Strong project planning and execution skills.
• Knowledge of project management methodologies, frameworks, and best practices.
• Excellent organizational and time-management skills.
• Strong analytical, problem-solving, and decision-making abilities.
• Exceptional verbal and written communication skills.
• Ability to manage competing priorities in a fast-paced environment.
• Proficiency with project management software and reporting tools.
• Ability to influence and build consensus across diverse stakeholder groups.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please clickhere.

Minimum Education and Experience:

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Job Profile:

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McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].