Executive Assistant & Office Manager
About Mecka AI
Mecka AI is building the data infrastructure layer for robotics and embodied AI.
We design and operate global systems for data capture, data labeling, and hardware-enabled workflows used by leading AI labs and robotics companies to train and validate humanoid and embodied AI systems.
We work closely with frontier robotics teams to bridge real-world data, simulation, learning-based systems, and deployed hardware.
About Mecka AI
Mecka AI is building the data infrastructure layer for robotics and embodied AI.
We work directly with robotics hardware partners and commercial operators to place best-in-class robotic systems into real-world environments - hotels, retail, pharmacy, logistics, healthcare, and beyond.
Our work happens on the ground - in commercial environments where execution, technical judgment, and trust determine whether deployments succeed and scale.
Our Mission
Robotics will become the largest industry in human history - larger than anything that has come before it. As intelligent machines move into the physical world, they will dramatically expand global GDP, raise the material standard of living for everyone, and ultimately help make humanity a multiplanetary civilization. None of that happens without one thing: enormous amounts of high-quality, real-world data.
Mecka AI builds that foundation. We are the data infrastructure layer for robotics and embodied AI - the substrate that teaches machines to perceive, reason, and act in reality. Get this right, and we accelerate the most important technological transition of our time.
Our Culture
Excellence as the baseline. We hold an extremely high bar and expect the best work of your career. Mediocrity isn't interesting to us.
Highly technical. We reason from first principles, not by analogy. The best argument wins - regardless of title or tenure.
Truth-seeking. We are relentlessly honest with ourselves and each other. We chase reality - measured, not assumed - and kill our own bad ideas fast.
Maniacal urgency. The work matters and the clock is real. We move fast, ship, measure, and iterate.
Extreme ownership. You own outcomes end-to-end - no hand-offs, no excuses, no waiting for permission.
Hardcore. This is a high-intensity environment for people who want to do the defining work of their lives.
The Role
We're hiring an Executive Assistant & Office Manager to be the operational backbone of Mecka's New York office and a force multiplier for leadership.
This is not a traditional EA role. We're looking for someone who is sharp, analytical, and commercially minded - someone who can run the office, support executive workflows, and plug into business development and operations work when needed. You'll be a key part of how Mecka functions day-to-day and a trusted extension of the leadership team.
If you thrive in fast-moving environments, hate wasted motion, and want to be close to the action at a company building something that matters - this is the role.
Responsibilities
Executive Support
Manage calendars, travel, and logistics for leadership with precision and proactivity
Prepare materials, briefings, and research ahead of key meetings and decisions
Own follow-through on action items - track what was decided, what's due, and what's slipping
Handle sensitive information and communications with discretion and judgment
Office Operations
Own the day-to-day operations of the NYC office - vendor relationships, supplies, facilities, and anything that keeps things running
Set up and maintain systems and processes that make the office efficient and professional
Coordinate events, offsites, team meetings, and visitor logistics
Be the go-to person for anything operational in New York
Business Development Support
Support the BD and sales team with research, outreach coordination, and pipeline tracking
Help prepare decks, briefs, and materials for partner and customer meetings
Assist in managing relationships - tracking touchpoints, following up, keeping things moving
Identify opportunities to improve how we manage and grow commercial relationships
NYC Operations Lead
Serve as the operational point of contact for the New York office
Coordinate across teams - sales, deployments, engineering - to ensure NYC runs smoothly
Flag issues, surface blockers, and solve problems before they escalate
Help onboard new hires and contractors based in New York
Who You Are
Required Experience
3+ years in an EA, chief of staff, operations, or generalist role at a fast-moving company
Demonstrated ability to manage multiple workstreams simultaneously without dropping balls
Strong written and verbal communication - clear, concise, and professional
Comfortable with data, metrics, and analytical work - not just logistics
Experience supporting senior executives or founders directly
Strong Signals
Prior experience at a startup, tech company, or high-growth environment
Exposure to business development, sales operations, or commercial workflows
Has built or improved internal processes, not just maintained them
Comfortable using tools like Notion, Slack, Google Workspace, and CRM platforms
Has operated as a de facto office lead or chief of staff in a previous role
You Are
A natural executor - you see what needs to happen and make it happen
Analytically minded - you bring data and structure to ambiguous problems
Highly organized without being rigid - you adapt fast when priorities shift
Discreet, trustworthy, and professional with sensitive information
Energized by variety - no two days look the same and that's how you like it
Low ego, high output - you care about outcomes, not credit
Why This Role
Be at the center of a fast-growing company doing important work
High trust, high visibility, and direct access to leadership
Real scope - this isn't a gatekeeper role, it's a builder role
Opportunity to grow into broader operations or chief of staff responsibilities over time
Work out of Mecka's New York office alongside a sharp, driven team
Inclusive Hiring at Mecka
We are committed to creating an inclusive and supportive candidate experience. Should you require any accommodation whatsoever during the interview process, please inform us without any hesitation. Mecka is dedicated to ensuring equal treatment and opportunity in all phases of recruitment, selection, and employment, in compliance with employment law. We do not discriminate based on gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other protected category. Mecka is proud to be an equal opportunity employer, fostering a culture of inclusivity and maintaining a work environment that is free from discrimination, harassment, and retaliation.
Use of Artificial Intelligence in Recruitment
Mecka uses artificial intelligence (AI) responsibly to support administrative and efficiency-focused aspects of our recruitment process. This includes activities such as drafting job descriptions, generating interview questions, note-taking and recordings, and supporting sourcing and scheduling workflows. All candidate evaluations, interviews, and hiring decisions are made by members of the Mecka team. While AI tools may assist with screening and assessment, they do not replace human judgment in selection decisions. Our use of AI is intended to streamline routine tasks, improve consistency, and enhance the overall candidate experience. We are committed to upholding principles of fairness, transparency, and accountability in all hiring activities. Mecka regularly reviews its recruitment practices to mitigate bias and to ensure alignment with applicable laws and evolving best practices.