School Office Manager

Job Description

As an Office Manager with The Menta Education Group, you will handle all incoming communications and visitors to the school as well as maintain current and accurate records.

Harbourview Academy 3249 E Harbour Dr, Phoenix, AZ 85034

7:45 a.m. to 3:30 p.m. Mon-Fri

Benefits and Paid Benefit Time Off

• Answer, screen and direct all incoming telephone calls
• Fax documents, make copies, and sort and deliver mail
• Handle incoming and outgoing package shipments
• Greet and direct visitors
• Maintain office supplies
• Maintain up-to-date student records
• Contact parents and inform school districts when student is absent
• Maintain staff daily time records
• Perform accounts receivable function for school
• Prepare payroll information for school staff
• Prepare Workers' Compensation reports as required
• Assist corporate staff with additional duties as needed

Responsibilities

• Answer, screen and direct all incoming telephone calls
• Fax documents, make copies, and sort and deliver mail
• Handle incoming and outgoing package shipments
• Greet and direct visitors
• Maintain office supplies
• Maintain up-to-date student records
• Contact parents and inform school districts when student is absent
• Maintain staff daily time records
• Perform accounts receivable function for school
• Prepare payroll information for school staff
• Prepare Workers' Compensation reports as required
• Assist corporate staff with additional duties as needed

Qualifications

• Must be comfortable working in a busy fast-paced school environment
• Must be comfortable around students with behavioral and social-emotional needs
• Bilingual (English/Spanish) preferred but not required
• Knowledge of modern office procedures and methods including telephone communications, office systems, and record-keeping
• Knowledge of modern business communications and grammar, including style and format of letters and memorandum
• Demonstrated experience with Paylocity or similar software preferred
• Ability to establish priorities, work independently and accomplish objectives with minimal supervision
• Proficient in Microsoft Office
• Proficient in use of Google Docs

Benefits

• Benefit options include: Medical, Dental, Vision, and Supplemental Insurance Programs
• Medical Insurance enrollment is available to full time employees on their date of hire. No waiting period.
• Generous Paid Time Off Benefits
• 403(b) Investment Options