Administrative Coordinator Mental Wellness

About the Role: 

The Mental Wellness Administrative Coordinator supports the operational and administrative functions of the Mental Wellness Program within the Métis Nation of Ontario. This role is responsible for coordinating financial processing, contract administration, scheduling, data management, meeting logistics, and overall administrative support to ensure seamless program operations. The Administrative Coordinator manages purchase orders, edits client service contracts, coordinates meetings and events, tracks data and reporting requirements, and facilitates internal communication. By ensuring accurate and efficient administrative processes, the Administrative Coordinator supports timely access to client services and contributes to the MNO’s Prime Purpose by enabling culturally safe, client-centered, and community-driven mental wellness services rooted in Métis identity, values, and self-determination.

What You Will Be Doing:

Coordinates the processing of purchase orders, invoicing, and vendor payments in compliance with financial policies.

Administers contract templates, prepares and edits service provider contracts, and ensures documentation is complete and accurately processed.

Manages meeting schedules, coordinates internal team meetings, external provider meetings, and logistics for staff gatherings.

Prepares agendas, records meeting minutes, and distributes documentation to relevant stakeholders.

Liaises with external vendors to coordinate travel bookings, venues, catering, accommodations, and logistical support for conferences and training events.

Maintains financial and program data tracking sheets; compiles and prepares reports for leadership and funders.

Supports scheduling needs for clients, external service providers, assessments, and other program services as required.

Responds to incoming phone calls, emails, and program inquiries; routes requests appropriately.

Ensures administrative records are maintained according to privacy, confidentiality, and documentation standards.

Promotes the values of the organization within the workplace and in the community by demonstrating positive and professional relationships with others (employees, citizens, council, volunteers, advocates, etc.)

Reports all unsafe conditions, hazards or practices, accidents and incidents in accordance with the Occupational Health and Safety Act and adheres to all Health and Safety requirements within the MNO’s policies and procedures and provincial legislation.

Performs other job/branch-related duties as required.

Qualifications:

College Diploma (1 or 2 year)

1 to 3 years of experience

Experience supporting vulnerable client groups with a high degree of sensitivity

Experience working in coordinating and delivering programs and/or services

Applied knowledge of office administration, financial processing, and contract management.

Understanding of Métis culture, values, and wellness approaches.

Familiarity with scheduling, travel coordination, and event logistics.

Proficiency in Microsoft Office and database management tools.

Strong attention to detail, accuracy, and organizational skills.

Applied knowledge of administrative privacy compliance and data management standards.

Ability to manage multiple priorities while meeting deadlines.

Excellent verbal and written communication skills for internal and external coordination.

Knowledge of privacy legislation, documentation standards, and administrative confidentiality practices.

Ability to work independently and collaboratively within a fast-paced environment.

Willing and able to travel for the purpose of meeting program objectives and attend training.