Procurement Administrator

Purpose of the Role

• MiWay Insurance is hiring a recent graduate with 0-2 years’ work experience to work in a dynamic and evolving supply chain environment to gain exposure to the decision-making processes in procurement and to further career growth in a fast and dynamic industry. 
• The Procurement Administrator will support the procurement governance function by ensuring compliance with internal policies, managing procurement systems, and enhancing overall operational efficiency. The successful candidate will work closely with key stakeholders to ensure that the procurement processes adhere to legal, ethical, and company guidelines. This role requires someone who can handle pressure, think systemically, and is process driven.

What will make you successful in this role?

Minimum Qualification Required

• Undergraduate in Supply Chain Management or Information Technology is essential.
• Postgraduate degree in Supply Chain and Information Technology is highly advantageous.

Minimum Experience

• 0-2 years’ experience in a work-related field. 
• Prior experience working in procurement, governance, or a related field is beneficial.
• Familiarity with procurement systems such as Searchlight or any ERP system is beneficial.
• Knowledge and application on MS Office, Excel is essential.
• Knowledge of Basic SQL and PowerBi.

Deliverables include, but will not be limited to

• Proficiency in ERP systems (Searchlight preferred).
• Ability to work under pressure and meet deadlines.
• Strong organisational skills with attention to detail.
• Systems thinking and methodical approach to problem-solving.
• Strong process orientation and ability to follow through on tasks.
• Analytical skills with the ability to identify and implement process improvements.

Competencies Required

• Adaptable: Comfortable working in a dynamic and fast-paced environment.
• Proactive: Takes initiative and identifies opportunities for improvement.
• Collaborative: Works well in a team and communicates effectively with stakeholders at all levels.
• Process-driven: Strong focus on maintaining structured and efficient workflows.
• Resilient: Ability to work under pressure while maintaining high standards of work.

Overview of Role Responsibilities (Level 1-13)

Procurement- Level 3 - Process Specialist

• Support others by carrying out simple procurement tasks. Involves following established procedures.

Contract Management- Level 3 - Process Specialist

• Carry out simple contract management tasks.

Supplier Management- Level 3 - Process Specialist

• Respond to and record day-to-day incidents with suppliers and respond to routine queries from suppliers and internal customers in a timely manner to enable delivery of the agreed services and supplies.

Administration- Level 3 - Process Specialist

• Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems. Tasks may include purchasing materials, entering budgetary information, and recording time and expenses.

Financial Reporting- Level 3 - Process Specialist

• Carry out basic tasks related to financial reporting.

Required Skills

Contract Management - Intermediate

• Works at an intermediate level to administer, monitor and manage the provision of services in line with an agreed contract. Typically works with guidance.

Procurement software - Intermediate

• Works at an intermediate level to automate the end-to-end procurement process, including sourcing, vendor evaluation, purchase order creation, supplier management, and invoice reconciliation, to streamline operations and improve cost control. Typically works with guidance.

Contract Administration - Intermediate

• Works at an intermediate level to administer contracts effectively. Typically works with guidance.

Procurement Process Management - Intermediate

• Works at an intermediate level to coordinate and oversee the end-to-end process of purchasing goods and/or services from external suppliers, from need identification and supplier selection to payment and record-keeping. Typically works with guidance.

Global Procurement Management - Intermediate

• Works at an intermediate level to manage the systems and processes to purchase the products and services the organization requires to operate. Typically works with guidance.

Systems and Tools - Logistics and Supply Chain - Intermediate

• Works at an intermediate level to leverage logistics and supply chain management software (LMS/SCMS) and other relevant technology to optimize inventory management, transportation planning, warehousing operations, and overall supply chain visibility. Typically works with guidance.

Required Behavioural Competencies

• Ensures Accountability
• Plans and Aligns
• Action Oriented
• Optimises Work Processes
• Tech Savvy
• Financial Acumen