Purchasing & Operations Officer
First seen by Alion on Sep 13, 2026.
Source, evaluate, and onboard qualified vendors and manufacturers for gifting, promotional, and customized products.
Develop and maintain strong, long-term relationships with key suppliers and manufacturers.
Issue RFQs, compare quotations, analyze costs, and negotiate competitive prices and favorable terms.
Negotiate pricing, quality, specifications, quantities, and delivery timelines with suppliers.
Manage the end-to-end procurement process, from initial costing and purchase orders through production and final delivery.
Coordinate customized orders to ensure alignment with approved designs, specifications, quantities, and deadlines.
Review samples and finished products to ensure quality and compliance with approved requirements.
Maintain active follow-up with suppliers and track order status to prevent production delays, quality issues, and shipment disruptions.
Monitor costs, quality, and delivery timelines while ensuring efficient procurement.
Coordinate and follow up on product shipping and delivery to ensure orders are delivered accurately and on time.
Track and resolve operational issues, quality concerns, and delivery delays.
Maintain accurate purchasing, supplier, quotation, and order records.
Support supplier evaluation and identify opportunities for cost and process improvements.
Ensure sourced materials and customized products meet client requirements and quality standards.
Prepare purchasing and operational reports for management.
Work cross-functionally with Sales, Marketing, Design, Production, and Logistics teams whenever required to support project execution and ensure smooth coordination.
Collaborate cross-functionally with other departments whenever required, based on the needs and requirements of each project.
Requirements
Bachelor’s degree in supply chain management, Business Administration, Operations, or a related field.
Minimum of 3 years of hands-on experience in procurement, purchasing, or operational management.
Prior background working with customized merchandise, corporate giveaways, promotional items, or factory manufacturing environments.
Established network of suppliers coupled with strong sourcing and price-negotiation acumen.
High level of attention to detail combined with practical problem-solving capabilities.
Proven ability to balance cost management, quality assurance, and strict delivery timelines.
Capable of inspecting physical goods to verify compliance against technical specifications.
Solid grasp of shipping logistics, freight forwarding, and international/domestic dispatch coordination.
Strong organizational skills with a systematic approach to multi-tasking and follow-ups.