OFFICE ASISTANT

Preferred Candidate

More than 3 years of experience

Associate Degree(Graduate), Bachelor’s(Graduate), Master’s(Graduate)

English(Reading : Advanced, Writing : Advanced, Speaking : Advanced)

Job Description Summary

We are looking for an organized, responsible and detail-oriented Office Assistant to join our team at IPSO Tarım A.Ş.

The Office Assistant will provide administrative and organizational support to the General Manager, including calendar management, meeting planning and business travel arrangements. The role will also support daily office operations and coordinate administrative processes with different departments.

The position will report directly to the HR Manager.

Job Description

Key Responsibilities

• Manage the General Manager's calendar and daily schedule.
• Plan and organize the General Manager's meetings and prepare meeting invitations.
• Coordinate with meeting participants and follow up on meeting schedules.
• Arrange domestic and international business trips for the General Manager, including flight tickets, hotel reservations, transfers and other travel needs.
• Organize flight tickets, hotel bookings and visa applications for employees and managers when needed.
• Plan and coordinate office operations and administrative tasks.
• Coordinate office needs and communicate with suppliers and service providers.
• Support Human Resources with employee documents, leave forms and training records.
• Follow up on Occupational Health and Safety (OHS) processes and related documents.
• Support the Finance and Accounting departments when needed.
• Keep company documents and records organized and up to date.
• Communicate and coordinate with employees, managers and other departments.

Qualifications

• University degree or equivalent higher education.
• At least 3 years of experience in office administration or a similar position.
• Good command of English.
• Good knowledge of MS Office, especially Word and Excel.
• Experience in travel planning and administrative coordination is an advantage.
• Strong organizational and communication skills.
• Good follow-up skills and attention to detail.
• Ability to work independently and as part of a team.
• A responsible, proactive and solution-oriented approach.