Specialist III, Document Control

Company Overview:

MP Materials (NYSE: MP) is rebuilding American industrial capability for a new era of autonomy, robotics, and electrification.

We are the only U.S. company with a fully integrated rare earth supply chain-from mining and refining to advanced metal and magnet manufacturing. Our products include both the critical materials used to make permanent magnets and the finished magnets themselves-enabling next-generation technologies in robotics, automation, aerospace, transportation, defense, and energy systems. These materials are the foundation of physical AI-the convergence of computation, movement, and control.

We hire ambitious, mission-driven people who want to tackle complex challenges and shape the future of strategic industries. Our culture is rooted in teamwork, resiliency, and integrity, with a deep commitment to operational excellence and national purpose. MP is rapidly evolving from a materials producer into a leading U.S. manufacturer-and our people are driving that transformation.

Position Overview:

The position is to deliver quality and efficient Document Control processes, procedures, workflows and reporting on live projects within the Capital Projects IM group. The role will be reporting to the Document Management Lead within the group and working with the discipline stakeholders on delivering a quality service.

Position Responsibilities:

• Process, quality-check, issue, receive, distribute, and file submittals and transmittals for controlled engineering records.
• Verify the accuracy and completeness of title-block information, document metadata, numbering and naming standards, discipline codes, status codes, and required approvals before records are issued.
• Control document revisions and superseded records, maintain clear revision history and audit trails, and reconcile discrepancies among source files, transmittals, registers, and project systems.
• Maintain the master document register as the authoritative record of planned, received, reviewed, issued, and overdue deliverables.
• Maintain the overdue engineering report, follow up on outstanding actions, and escalate aging or schedule-critical items.
• Support and expedite squad checking between internal and external reviewers, route review packages, monitor responses, consolidate status, and help close review cycles on time.
• Coordinating with Project Controls, Project Management and engineering leads to align planned package review dates, required-on-site dates, forecast dates, and document priorities.
• Administer vendor document management workflows, registers, submissions, reviews, returns, resubmissions, and final records.
• Apply and support the Vendor Document Data Requirements Standard, including vendor deliverable requirements, metadata, numbering, review codes, due dates, and final data acceptance expectations.
• Provide contractors, vendors, and project team members with guidance on document-control procedures, templates, workflows, and system use.
• Perform routine quality assurance checks, report exceptions and trends, and support corrective action for incomplete, inaccurate, duplicate, late, or misclassified records.
• Protect the integrity, accessibility, traceability, retention, and controlled distribution of project records through closeout and turnover.

Basic Qualifications:

• Associate or Bachelor’s degree in business, engineering technology, information management, records management, or a related field is preferred.
• Five or more years of document-control experience in capital projects, engineering, construction, manufacturing, mining, or a comparable controlled-records environment.
• Experience administering document workflows in Aconex or a comparable common data environment.
• Experience organizing and controlling records in SharePoint.
• Working knowledge of engineering submittals, transmittals, document registers, title blocks, document numbering and naming conventions, status codes, and revision control.
• Demonstrated ability to reconcile document metadata and registers, identify discrepancies, and follow issues through resolution.
• Strong attention to detail, organization, written communication, and follow-up skills.
• Ability to coordinate priorities and deadlines across internal teams, contractors, vendors, and external reviewers.
• Proficiency with Microsoft 365 applications, including Excel, Outlook, Teams, and SharePoint.
• Experience supporting multidiscipline engineering deliverables and squad-check workflows on large capital projects.
• Experience with vendor document management, vendor data schedules, and vendor document data requirements.
• Experience coordinating document package dates with project controls or engineering planning teams.
• Familiarity with engineering, procurement, construction, commissioning, and turnover records.

Skills:

The Document Controller combines strong attention to detail with disciplined workflow management and persistent follow-up. Success requires practical knowledge of Aconex, SharePoint, engineering document lifecycles, metadata quality, numbering and naming standards, revision control, transmittals, submittals, master document registers, and vendor document requirements. The role must communicate clearly with engineering, Project Controls, contractors, vendors, and reviewers; manage competing priorities; reconcile inconsistencies without losing traceability; and use reporting to make overdue or at-risk deliverables visible.

P Materials is Proud to be an Equal Opportunity / Affirmative Action Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Underrepresented groups/Women/Disabled/Veterans are encouraged to apply. Candidates whose disabilities make them unable to meet the position’s requirements will still be considered qualified if they can perform the essential functions of the job with reasonable accommodation.

Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment verification document form upon hire.