Finance & Human Resources Assistant

• Execute administrative and legal related tasks, under supervision of the HR Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.

• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.

• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.

• Enter data into the HR database (Homere)  and personal files and keep them up-to-date in order to facilitate HR processes management.

• Update Social security & Tax office employee files in order to meet legal requirements and duties.

• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.

• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.

• Follow up all expiring rental contract dates and inform the HR Manager in order to leave enough time to arrange a renewal or look for some other alternative.

• Assist the FinCo in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.

• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.

• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.

• Make all administrative information available to the staff (posting, meetings, etc.)

• Classify and prepare all accounting pieces as requested by the Accounting Manager (ACMA).

• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Accounting Manager (ACMA).

• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

MSF Section/Context Specific Accountabilities

• Ensure HR & Finances practices in the project are updated and aligned with the local labour law and  MSF standards (Chart of accounts, quality of documents, guidelines, expense validation procedures, cash security rules, etc.);

• Ensure rotation visitis in all the 3 project locations (Doki – Shubra – Faisal) to provide the needed HR/ Admin/ Finance support needed in clinins and the teams.

• Follow up with the Activity managers/ supervisor on the stationary – tea break – hygiene material stock and supplies needed for each clinic

• Follow up with the logistics team on the IT requests – movement – supplies for the 3 clinics.

• Carry on the administrative needed tasks such as (plan meetings/ events – schedule briefings/ debriefings –  open/ closing vacancies)

• Supervise the team of Cleaners and support them in the daily organization of tasks

• Participate and support in recruitement processes when needed.

• Maintain and update cashbook movements for cash box, record all in and out transactions to ensure that cashbox balances always reflect the actual amount of money kept in the cashbox and investigate any discrepancy.

• Ensure regular update of accounting software (Unifield) and validation of entries, perform monthly closing procedures for the journals under his/her responsibility and ensure all accounting vouchers are regularly scanned, uploaded & original hard copies send to Coordination monthly

• Adhere to minimum and maximum cash box limits and ensure that those notes needed by operations are always available.

• Ensure strict compliance with cash control procedures cashbox (daily cash control, weekly cash inventory) to ensure reliable and updated financial information.

• Monitor cash advances by ensuring that MSF rules and protocols are followed and the amounts advanced will be duly refunded within the prescribed timelines.

• Keep track of all payments, daily, weekly, two weekly, monthly bases like internet, Per Diem allowance, etc. make sure that payment is cleared in time.

• Ensure all receipts meet MSF requirements (deadlines, information, signatures etc.)

• Prepare the hardcopies according to the month-end-checklist and ensure proper filing and archiving of financial documentation. Review the bookkeeping to ensure that the supporting documentation complies with the finance policy standards.

• Scan monthly accounting document in timely manner as per MSF standard scanning guideline.

• Ensure flexibility in undertaking assigned tasks, due to the changing nature of MSF operations.

Requirements

Education        

• Desirable finance, business or administration related diploma.

Experience      

• Essential Minimum 2 years’ experience in similar positions

• Desirable Experience in managing teams

• Desirable MSF and/or other NGO experience

• Desirable Relevant work experience in hospital/ clinics settings

Languages      

• Essential: Fluency Arabic and English

Knowledge       

• Essential: Computer literacy

• Familiarity with ERP systems will be an advantage

Job Conditions:

• Location: Cairo, Giza.

• Contract type: Fixed-term Contract – Full-time (working hours: 8:30 am – 5:00 pm)

• Please note that the salary is not negotiable, and that previous MSF experience will be taken into account for salary calculation.

• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, accountability, trust and Empowerment.

• Adhere to the MSF Behavioural Commitments.

Application Process:

• Deadline: 12/09/2026 by 5:00 PM

• Interested candidates should submit their applications with the updated CV, motivation letter, including references details and supporting documents (certificates, etc.).

• Please note that this vacancy is available for Egyptian nationals only.