Payroll Accountant Assistant (MPD)

Reporting structure

***PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES***

Reports To:

Head of Marine Personnel

Direct Reportees:

None

Job Summary and Purpose

Maintain fleet seafarers’ records and administer and process seafarers’ payroll accurately and on timely manner, according to the company applicable policies and procedures.

In addition, the role is responsible to maintain marine personnel vendors’ information/records, review and process their related invoices on time.

Accountabilities

Key Accountabilities:

1. Process the monthly seafarers’ wages on-board and ensure the latest Bank account information are updated in the system.

2. Ensure all the eligible allowances are captured while running the payroll process followed by employment contract and Company P&P.

3. Ensure all the advances granted to seafarers are deducted.

4. Obtain relevant approvals and coordinate with finance and treasury functions for timely transfers.

5. Send pay slips to the seafarers via email or crewing software.

6. Maintain proper track on any salary return in coordination with treasury and ensure retransfer process has been managed thru Ad-hoc payments.

7. Ensure proper management of Cash to Master, keep appropriate track of deductions against payment and maintain monthly reconciliation.

8. Prepare and post payroll entries into the system including vessel’s budget and accruals.

9. Coordinate with GL team and AR to ensure all the back charging payroll costs are managed monthly and on timely manner

10. Monitor and answer email messages, calls for all related queries.

11. Independently manage internal and external audits related to Payroll for seafarers

12. Generate/prepare required reports to Management as required.

13. Manage seafarers final and leave settlements as per applicable policies and procedures.

14. Assisting MPD for preparation and finalizing annual bonus and reward for Seafarers.

15. Maintain all personnel data related to fleet seafarers and Marine Personnel vendors’ bank accounts in line with the related requirements.

16. Administer Marine Personnel relevant vendors’ agreements and ensure their validity and timely renewal.

17. Process and settle relevant vendor invoices in a timely manner

Generic Accountabilities:

Safety, Health, Environment & Quality (SHEQ):

18. Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Policies, Systems, Processes & Procedures:

19. Follow all relevant departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.

Others:

20. Arrange for the attendance of all marine personnel at seminars, visits to NSQL head office, sea staff.

21. Carry out any other duties as directed by the Head of Marine Personnel.

Key Result Areas

• Ensure timely payment of salaries.
• Ensure all documents related to marine personnel are always stored properly and safely.
• Maintain payroll confidentiality
• Timely and accurate disbursement of payroll transactions, and in compliance with all accounting standards
• Timely disclosure of accurate reports

Interactions and Working Relations

Internal:

• Marine Personnel and IT departments - to discuss seafarers’ payments and system requirements.
• Internal Auditors - to discuss compliance with international standards, rules, regulations, policies, and procedures

External:

• Marine Personnel Vendors- to receive and process related invoices.

Qualifications, Experience and Job Skills

Qualifications:

• Diploma degree in Accounting or Finance.
• Related certificates such as CMA/CPA/ACCA, etc. is an advantage.

Experience

• 3-5 years of related experience in a similar position, preferably in a similar industry. Strong payroll and analytical skills with relevant financial experience.

Job Specific Skills:

• Knowledge of payroll systems.
• Reasonable amount of understanding of the Maritime industry and the extensive legal requirements pertaining to employment of marine personnel
• Understanding of travel and government procedures
• Knowledge of HR principles and practices
• Computer literate- Microsoft suite of products